Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, March 29, 2010

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Hodges (Chair), Schiff, Colvin Roy,

Glidden, Hofstede, Tuthill (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent

1. Master Legal Services - Administrative Hearing Officers:

Authorize the following amendments:
a) Increase agreement amount with James D. Gurovitsch, so that the compensation payable not exceed $100,000; and
b) Increase agreement amount with Hoffner Firm, LTD (2nd amendment), so that the compensation payable not exceed $175,000.

Action Taken: Approved

Staff reports: James Gurovitsch RCA; Hoffner Firm RCA

2. Legal Services Contract:

Authorize execution of contract with the Gray Plant Mooty law firm for legal services in an amount not to exceed $50,000.

Action Taken: Approved

Staff report: Gray Plant Mooty RCA

3. TCF National Bank ATM Contract:

Authorize execution of contract with TCF National Bank to provide MCC clients access to automated teller machines (ATM’s) during events. This is a revenue producing contract (minimum of $10,000 plus transaction based rent) to MCC annually.

Action Taken: Sent forward without recommendation

Staff report: TCF ATM Contract RCA

4. City’s Tree Program:

Authorize proper City officers to negotiate and execute a contract with Tree Trust in an amount not to exceed $75,000 for the City Trees Program. No additional appropriation required.

Action Taken: Approved

Staff report: Tree Trust RCA

5. Language Interpretive Services:

Authorize execution of a three (3) year contract with "The Big Word Group" to provide 24/7 on-demand language interpretive services (amount not to exceed $250,000), for a term to expire April 1, 2013.

Action Taken: Approved

Staff report: Language Interpretive Svs RCA

6. Fitness Club Discount:

Authorize execution of contracts necessary to implement employee discount programs with Ivy Spa and Fitness Club, Curves Downtown, and Calhoun Beach Club.

Action Taken: Approved

Staff report: Fitness Discount Programs RCA

7. Metropolitan Council Livable Communities Local Housing Incentives Account (LHIA) Grant (re Riverside Plaza):

a) Accept & appropriate LHIA grant of $575,000 for Riverside Plaza; b) Approve appropriation increases; c) Authorize agreements to implement the grant with the Metropolitan Council and SA Riverside Plaza Limited Partnership.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: LHIA Riverside Plaza RCA

8. Phillips West NRP Phase II Neighborhood Action Plan:

a) Approve Plan, in an amount not to exceed $623,869; b) Increase CPED/01CNR appropriation by $499,095; c) Refer $124,774 for Plan implementation in a reserve account for future years' expenditures on the approved Plan provided that no more than $499,095 of the amount approved for the Plan shall be obligated in the first 3 years after approval of the Plan; d) Authorize contracts or agreements needed for implementation.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Philips W RCA; Phillips W PLAN; Philips W WKSHT

9. YouthCARE’s Young Women’s Mentoring Program through the Juvenile Accountability Block Grant (JABG) Fund:

Authorize contract with Minnesota Department of Public Safety to accept $58,590.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: YouthCARE RCA

10. Department of Labor Pathways Out of Poverty Grant Funds:

Authorize contract with the US Department of Labor to accept $4,000,000 for the period of 1/29/10 to 1/28/12 for the Pathways Out of Poverty Grant.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Out of Poverty RCA

11. Minnesota Department of Economic Development and Employment Funds:

Authorize execution of the Workforce Investment Act Title I grant agreement.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: WIA RCA

12. 2010 Consolidated Plan:

Approve 2010 Consolidated Plan and direct staff to a) submit the City of Minneapolis 2010 Consolidated Plan and Five-year Strategy 2010-14 to the U. S. Department of Housing and Urban Development on 4/15/2010; b) Receive and file public comments received through the public comment period of 3/15/2010-4/13/2010.

CD Committee Action: Approved (no public comments received)

Action Taken: Approved

Staff Report: 2010 ConPlan RCA ; 2010 ConPlan LINK

13. Humboldt Greenway Redevelopment Project:

Consider revised recommendation: a) Authorize staff to negotiate and execute a purchase agreement between City and Builders Mortgage Company, LLC to acquire the 49 vacant parcels at an estimate of $100,000 $70,946.11 in the Humboldt Greenway 5th Addition; b) Authorize staff to consent to the voluntary foreclosure by Builders Mortgage Company, LLC of the vacant properties and improved lots; c) Authorize staff to negotiate the terms for a third amendment to the Humboldt Greenway Land Conveyance Agreement (CD Action 3/2/2010: Referred without recommendation; W&M/Budget Action 3/8/2010: Referred back to CD to consider revised recommendation).

CD Committee Action: Approved

Action Taken: Approved

Staff Report: REVISED 20100323 Humboldt Greenway RCA; Humboldt Greenway ATTACH A1 ; Humboldt Greenway ATTACH A2; Humboldt Greenway ATTACH B1 ; Humboldt Greenway ATTACH B2

14. Minnesota Historical Society (re Grain Belt Office Building):

a) Accept & appropriate $50,000 Historical and Cultural Heritage Grant from the MN Historical Society for the Grain Belt Office Building; b) Approve appropriation increases; c) Authorize grant agreement with the Minnesota Historical Society.

CD Committee Action: Approved

Z&P Committee Action: Received and filed

Action Taken: Approved

Staff Report: Grain Belt RCA

15. Bassett Creek Valley Exclusive Development Rights:

a) Grant Ryan Companies exclusive development rights to Linden Yards West through 2015 provided annual progress is demonstrated; b) If Linden Yards East is selected as the preferred site for a rail layover facility, direct staff to work with the Hennepin County Regional Rail Authority (HCRRA) on a joint development strategy by 12/31/2010 to maximize development; c) Modify provisions related to Ryan’s good-faith deposit of $20,000 to provide that such deposit shall be fully refundable upon written request by Ryan to terminate their exclusive development rights; until 30 days after definitive conclusions of the negotiation period between the City and HCRRA regarding commuter rail storage, to allow Ryan to assess the impact of such agreement on their proposed development; d) Direct staff to continue its analysis of Ryan’s proposal, negotiate mutually agreeable terms and conditions for one or more redevelopment agreements under the basic framework, and return to the Council for authorization and further direction when appropriate.

CD Committee Action: Concurrence with T&PW action

T&PW Committee Action: Approved parts (a), (c) & (d); Staff directed to return to Committee of the Whole with alternate wording for part (b).

W&M Action Taken: Approved recommendations (a), (c) and (d), and approval of recommendation (b) to read as follows:  "b) If Linden Yard East is selected by the Hennepin County Regional Rail Authority (HCRRA) as the preferred site for a rail layover facility, City staff is directed to work with the HCRRA on joint development strategies to maximize development and report back to the City Council on these strategies by 12/31/2010.

Staff Report: Bassett Creek RCA ; Bassett Creek ATTACHMENT ; Bassett Creek ROC MEMO

16. City Community Garden Lease Agreement Standards:

a) Approve resolution approving community garden lease agreement standards and delegating authority to the CPED & Public Works Directors to enter into City Community Garden Lease Agreements for the leasing of "non-buildable, non-developable" City properties for community gardens; b) Direct staff to prepare a Procedure Document consistent with the Minneapolis Contract Monitoring Procedures Manual prior to any execution of the subject agreement.

CD Committee Action: Concurrence with T&PW action

T&PW Committee Action: Referred without recommendation

W&M Action Taken: Approved REVISED staff recommendation

Staff Report: CORRECTED Community Garden RCA; Community Garden Lease AGRMT

W&M Report: REVISED Community Garden RCA

17. Lead Poisoning Prevention Services:

Execute contract with Hennepin County to accept $500,000 to conduct lead poisoning prevention strategies; and Approve appropriation.

PS&H Committee Action: Approved

Action Taken: Approved

Staff report: Lead Poisoning RCA

18. Assistance to Firefighter Grant Program:

Accept Fiscal Year 2009 Fire Prevention and Safety grant of $31,047 to purchase smoke detectors with ten-year batteries to be installed by MFD personnel in approximately 3,500 single family homes; and Approve appropriation.

PS&H Committee Action: Approved

Action Taken: Approved

Staff report: Firefighter Grant RCA

19. Bryn Mawr Area Resurfacing Project:

a) Order the City Engineer to proceed and do the work and adopt special assessments in the amount of $997,821.97; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $997,820 for the project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Bryn Mawr Resurfacing Project

20. Central Corridor LRT Agreements:

a) Authorize the negotiation and execution of a Master Funding Agreement, including endorsement of Federal Transit Administration Certifications and Assurances, with the Metropolitan Council for the Central Corridor LRT project; b) Authorize the negotiation and execution of a Subordinate Funding Agreement with the Met Council for City forces work associated with supplying traffic signal controller cabinets for the Central Corridor LRT Project Advanced Traffic Improvements; and c) Increase the appropriation and revenue for the project by $191,461, to be reimbursed by the Metropolitan Council.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Central Corridor LRT RCA; Master Agreement ; Sub Agreement ; Map; ATI Map

21. 2010 Off-Street Municipal Parking Rates:

Establish the current parking rates as the 2010 base rates.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Off-Street Municipal Parking Rates RCA; Attachment

22. 2008 SAFETEA-LU New Freedom Program for Accessible Pedestrian Signals:

Increase the appropriation for the Accessible Pedestrian Signals Project by $187,500, to be funded by a decrease in the PW-Capital Improvements Fund of $37,500 and $150,000 to be reimbursed by the Metropolitan Council.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: SAFETEA-LU New Freedom Program

23. Cedar Lake Trail Phase III:

Approve execution of the final settlement agreement for easements with the Burlington Northern Santa Fe Railway Company for the Cedar Lake Trail Phase III Project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Cedar Lake Trail RCA ; Agreement

24. Collaborative Drinking Water Research Project:

Authorize an agreement with the Board of Regents of the University of Minnesota to conduct research in determining the most effective type and use of powder activated carbon in drinking water for taste and odor control.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Collaborative Research Project

25. Bids:

a) OP 7256, Accept low bid of Fischer Mining, LLC, for an estimated annual expenditure of $75,000, to furnish and fine aggregate to the Paving Division as needed through March 31, 2011;

b) OP 7258, Accept low responsive bid of Cemstone Products Company, for an estimated annual expenditure of $1,000,000, to furnish Ready Mix Concrete through March 31, 2011;

c) OP 7259, Accept low bid of Graymont (WI) LLC, for an estimated annual expenditure of $1,600,000, to furnish quick lime to the Water Works Division through March 31, 2011; and
d) OP 7261, Accept low bid of Veit and Company, in the amount of $688,286.25, to furnish and deliver all labor and materials for pavement removals, storm sewer and grading for the Chicago Avenue Project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Bid 7256 ; Bid 7258 ; Bid 7259 ; Bid 7261

Discussion

26. Minneapolis Television Network (MTN) Board of Directors:

Consider applicants to fill three openings to the Minneapolis Television Network Board due to expired terms: a) Appoint two (2) City Council appointments; and
b) Affirm one (1) Mayor/Council President appointment, for a term to expire December 31, 2013.

Action Taken: Approved the following appointments: (a) Rashad Hasan, and Darren Smith (City Council); and (b) Kevinn Tam (Mayor/Council President).

Staff report: MTN Board of Directors RCA

27. Ruiz v. City of Minneapolis and Officer Todd Lappegaard:

Adopt in its entirety the Findings of Fact, Conclusions of Law and Recommendation of Administrative Law Judge Manuel J. Cervantes.

Action Taken: Approved

Staff report: Ruiz v City Mpls RCA

28. Digital Imaging Services:

Authorize execution of a one-year contract with Yotta MVS, Inc. to provide street-level-photo services to the Minneapolis Assessor’s Office (not to exceed $195,000).

Action Taken: Approved

Staff report: Digital Imaging Svs-Yotta RCA

29. 4 th Quarter 2009 Financial Status Report:

Receive and file report.

Action Taken: Received and filed

Staff reports: 2009 4 th Qtr RCA ; and Report

Postponed

30. City Financial Policies:

Authorize amendments to the Citys financial policies to expand independent board recoupment policy. (WM Action taken 11/9/2009: Approved; Council: Postponed 11/13/2009; 12/4/2009, 12/18/2009)

11/9/2009 Staff Report: Financial Policies RCA

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, April 12, 2010

Next City Council Meeting: Friday, April 2, 2010

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Last updated Oct 18, 2011