Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, March 8, 2010

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Hodges (Chair), Schiff, Colvin Roy,

Glidden, Hofstede, Tuthill (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent

1. Satisfaction of Judgment:

Authorize payment satisfaction in the matter Collins Electrical Systems Inc. vs. City of Minneapolis ($350,161.24).

Action Taken: Approved

Staff Report: Collins Electrical Systems RCA

2. Mobile Data Computers:

Authorize proper City officers to purchase additional mobile data computers ($500,000) from Hubb Systems, LLC dba Data911. No additional appropriation required.

Action Taken: Approved

Staff Report: Mobile Data Computers RCA

3. Computer Aided Dispatch:

a) Authorize proper City officers to amend contract C-22831 with Unisys Corporation for an increase ($35,870) for the remaining 36 months to reflect a cost of living increase; and
b) Authorize revised contract language to allow for more flexibility on how the technology refresh funds are used.

Action Taken: Approved

Staff Report: Unisys CAD Contract RCA

4. Election Assistance for Individuals with Disabilities (EAID) Grant Program:

Approve resolution authorizing proper City officers to enter into a grant agreement with the Office of the Secretary of State for automatic door openers at Powderhorn Park through the EAID Grant Program.

Action Taken: Approved

Staff Report: EAID Grant Program RCA; Resolution

5. Utility Bill Insert - April 2010:

Approve utility billing insert on behalf of Community Planning and Economic Development, communicating the help available to prevent home foreclosures.

Action Taken: Approved

Staff Reports: April Utility Billing RCA ; and Foreclosure Prevention INSERT

6. Merchant Services:

Authorize proper City officers to execute an agreement with Heartland Payment Systems for Merchant Services.

Action Taken: Sent forward without recommendation

Staff Report: Heartland Merchant Services RCA

7. Advance Refunding of Library Ramp Parking Bonds:

Adopt resolution authorizing the Finance Officer to enter into an escrow agreement and financing agreement with Hennepin County to allow for an advance refunding of the General Obligation Various Purpose Bonds, Series 2002A, which financed the Central Library Parking Ramp.

Action Taken: Approved

Staff Report: Refund Library Ramp Parking Bonds RCA; Resolution

8. Mpls Neighborhood Stabilization Program 2 (NSP2) Funds:

a) Accept & authorize appropriation and disbursal of the award of $19,455,156 in U.S. Department of Housing and Urban Development (HUD) NSP2 funds as authorized and appropriated under the American Recovery and Reinvestment Act of 2009 and the Housing and Economic Recovery Act of 2008; b) Approve appropriation increases; c) Authorize NSP2 grant agreement between HUD and the City as lead in a Consortium with the City of Brooklyn Park and Hennepin County with HUD approved allocations of $15,424,156 to the City, $2,344,000 to the City of Brooklyn Park and $1,687,000 to Hennepin County; d) Authorize NSP2 Consortium agreements between the City and the City of Brooklyn Park for $2,344,000 in NSP2 funds and between the City and Hennepin County for $1,687,000 in NSP2 funds; & e) Authorize CPED Director to make changes to the Mpls and Consortium award allocations if necessitated by refinements made to the NSP2 award to meet HUD or programmatic requirements.

CD Committee Action: Approved.

Action Taken: Approved

Staff Reports: NSP2 Award RCA; NSP2 Census Tract MAP; NSP2 Sources & Uses ATTACH

9. Humboldt Greenway Redevelopment Project:

Authorize staff to a) negotiate and execute a purchase agreement between City of Minneapolis and Builders Mortgage Company, LLC to acquire the 49 vacant parcels in the Humboldt Greenway 5 th Addition; b) to consent to the voluntary foreclosure by Builders Mortgage Company, LLC of the vacant properties and improved lots; c) negotiate the terms for a third amendment to the Humboldt Greenway Land Conveyance Agreement (Postponed 1/19/2010).

CD Committee Action: Forwarded without recommendation; Direction to Tom Streitz/CPED Housing Policy & Development to arrange meeting with Chair Goodman and County Commissioners Mike Opat and Mark Stenglein for discussion of recommendations prior to council action.

Action Taken: Referred back to the Community Development Committee

Staff Reports: REVISED 2 Humboldt Greenway RCA ; REVISED Humboldt Greenway RCA; Humboldt Greenway ATTACH A1; Humboldt Greenway ATTACH A2; Humboldt Greenway ATTACH B1 ; Humboldt Greenway ATTACH B2

10. Minnesota Historical Society:

a) Accept a $7,000 Historical and Cultural Heritage Grant from the Minnesota Historical Society for the East Bank Energy Center; b) Approve appropriation increases; c) Authorize grant agreement with the Minnesota Historical Society, subrecipient agreement with East Bank Energy, LLC, and/or disbursement and related agreements.

CD Committee Action: Approved.

Z&P Committee Action: Received and filed.

Action Taken: Approved

Staff Report: E Bank Energy Ctr Grantr RCA

11. Minneapolis Economic Recovery Strategy - Immunization Operations:

Execute contract with Minnesota Department of Health to accept $25,678 for ARRA Adult and Adolescent Immunization Operations; and Approve appropriation.

PS&H Committee Action: Approved.

Action Taken: Approved

Staff Report: Immunization Operation RCA

12. Administrative Fine Schedule:

Approve revised schedule of fees.

RE&E Committee Action: Approved, as amended.

Action Taken: Approved

Staff Reports: Administrative Fine RCA ; Fine Matrix; Amended Fine Matrix ; and Resl

13. Retractable Banner and Stand:

Authorize the acceptance of a gift of a retractable banner and stand from Tierney Brothers and Gary Modlin.

T&PW Committee Action: Approved.

Action Taken: Approved

Staff Report: Retractable Banner Stand

14. Parking Ramp Revenue Control Equipment Replacement:

Authorize Amendment #7 to the original contract with Don Harstad Company, increasing the contract by $2,040,000, for parking ramp revenue control equipment necessary to allow for credit card payment options and the automation of ramp revenue control activities at the Leamington and 11th & Marquette (Orchestra Hall) parking facilities. All terms and conditions will follow the price agreement of the original proposal.

T&PW Committee Action: Approved.

Action Taken: Sent forward without recommendation

Staff Report: Parking Ramp Revenue Control Equipment

15. Parking Ramp B Entrance Project:

Approve Change Orders #1 and #3, increasing the contract with Lund Martin Co by $352,106.59, to be reimbursed by Mn/DOT, to allow for additional work and scope in the State Ramp B New 2nd Ave North Entrance Project.

T&PW Committee Action: Approved.

Action Taken: Approved

Staff Report: Ramp B Project

16. Bid:

OP 7239, Accept low bid of Tech Sales Company, in the amount of $139,223, to furnish cellular modems for sewer flow meters.

T&PW Committee Action: Approved.

Action Taken: Approved

Staff Report: Bid 7239

17. Project Close-Out and Reallocation of Funds:

a) Authorize the negotiation and execution of a cost participation agreement with Mn/DOT for costs associated with the bridge deck replacement on the LaSalle Bridge over I-94;

b) Receive and accept the final costs of Paving and Traffic Operations work related to the 27th Ave S Reconstruction and Street Lighting Projects, and reallocate excess revenue and Net Debt Bonds to the LaSalle Bridge cost participation and the Camden Bridge Rehabilitation Project; and

c) Request the concurrence of the Board of Estimate and Taxation in the reallocation of already issued Net Debt Bonds.

T&PW Committee Action: Approved REVISED recommendation.

Action Taken: Approved

Staff Reports: Project Close-Out; REVISED Project Close-Out RCA

18. Chicago Ave Reconstruction Project, Phase III (8th St S to Franklin Ave):

a) Order the City Engineer to proceed with the work and adopt special assessments in the amount of $556,106.13 for the project;

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $556,100 for the project, with the bonds to be paid for from special assessments;

c) Order the City Engineer to install parking restrictions on Chicago Ave between 8th St S and Franklin Ave, per the City Council approved layout to meet State Aid requirements; and

d) Order the City Engineer to abandon and remove areaways located in the public right-of-way that are in conflict with the project.

T&PW Committee Action: Approved.

Action Taken: Approved

Staff Report: Chicago Ave Reconstruction Project

19. Bus Shelter Franchise:

a) Authorize the proper City officers to amend the agreement with CBS Outdoor to change the interim extension end date from April 1, 2010 to June 30, 2010 to provide for the continuance of provisions as stated in the current bus shelter franchise (Minneapolis Code of Ordinances Appendix G);

b) Authorize the preparation of an introduction of the subject matter to amend Appendix G to provide for an interim extension of the current bus shelter franchise from April 1, 2010 to June 30, 2010; and

c) Direct staff to introduce the Bus Stop Shelter Franchise Ordinance amendment at March 12, 2010 City Council Meeting.

T&PW Committee Action: Approved.

Action Taken: Approved

Staff Report: Bus Shelter Franchise

20.  Minnesota Historical Society:

a)  Accept federal Certified Local Government (CLG) grant, administered by the State Historic Preservation Office of the Minnesota Historical Society to revise the City's survey of historic properties in the Hale, Keewaydin, Armatage, Kenny, Windom, Ericsson, Field, Page, Minnehaha, Diamond Lake, Wenonah, Morris Park, Regina, Northrop, Corcoran, Bryant, Bancroft, Standish, Victory, Shingle Creek, Webber-Camden, Humboldt Industrial Area, Lind-Bohanon, Folwell, McKinley & Cleveland neighborhoods; b) Approve appropriating increases; and c) Authorize Professional Services Agreement with selected contractor as a result of RFP process.

Z&P Committee Action: Received and filed.

Action Taken: Approved

Staff Reports: Survey Grant RCA; Survey Grant MAP

Receive and File

21. 2011 Initial Budget Schedule:

Receive and file.

Action Taken: Received and filed.

Staff Report: 2011 Budget Schedule RCA

Public Hearing - 1:45 p.m.

22. Civil Service Commissioner:

Consider the reappointment of Ellen McVeigh for Civil Service Commissioner. (3 year term, expires February 28, 2013)

Executive Committee Action: Approved

Action Taken: Approved

Staff Report: Ellen McVeigh Reappointment RCA

Discussion

23. BIS Master Contract Program:

a) Authorize continuing the Master BIS Contract program for another four-year period through June 30, 2014 for issuing master contracts up to $2,500,000 with technology providers selected through the State of Minnesota RFP process for inclusion in their list of technology providers. No individual scope of work under these master contracts will exceed $500,000 without formal Council approval; and b) Approve BIS Master Contract.

Action Taken: Approved REVISED recommendation to also approve the BIS Master Contract.

Staff Report: BIS Master Contract Program RCA; BIS Master Contract

Postponed

24. City Financial Policies:

Authorize amendments to the Citys financial policies to expand independent board recoupment policy. (WM Action taken 11/9/2009: Approved; Council: Postponed 11/13/2009; 12/4/2009, 12/18/2009)

Action Taken: None

11/9/2009 Staff Report: Financial Policies RCA

Not on Printed Agenda

25. Microsoft Corporation:

Authorize execution of contract with Microsoft Corporation by enrolling under the State of Minnesota’s renewed Enterprise Agreement (3 year term). No additional appropriation required.

Action Taken: Approved

Staff report: Microsoft Corp RCA

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, March 29, 2010

Next City Council Meeting: Friday, March 12, 2010

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Last updated Oct. 18, 2011