Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, February 8, 2010

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Hodges (Chair), Schiff, Colvin Roy,

Glidden, Hofstede, Tuthill (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

City Attorney

1. Legal Settlement:

Authorize settlement of the legal matter of Dean Craker v. City of Minneapolis ($20,000).

Action Taken: Approved

Staff Report: Dean Craker RCA

2. Claims Administration Services:

Authorize amending the Claims Administration Agreement with Analytics, Inc. so that the compensation payable be increased to $130,723.20 and that the term be extended to December 31, 2010.

Action Taken: Approved

Staff Report: Analytics Inc RCA

Business Information Services (BIS)

3. Unisys Corporation Donation:

Authorize acceptance of a donation from Unisys Corporation for a City representative’s travel expenses to present a case study and participate in its Unisys Client Exchange Forum in Reston, Virginia on March 2-3, 2010 (Not to exceed amount of $1,500).

Action Taken: Approved

Staff Report: Unisys Corp Donation RCA

Communications Department

4. Utility Bill Insert - March 2010:

Approve utility billing insert on behalf of Community Planning and Economic Development, communicating the importance of participation in the U.S. Census.

Action Taken: Approved

Staff Reports: March Utility Billing RCA ; and Insert

Finance Department

5. Wells Fargo Contract:

Authorize amendment to Wells Fargo contract C-24776 outlining terms for a City representative on the Wells Fargo Government Client Advisory Council.

Action Taken: Approved

Staff Report: Wells Fargo Contract RCA

Human Resources

6. Rojas Spanish Language, Inc. Donation:

Authorize acceptance of the donation from Rojas Spanish Language, Inc. to provide City of Minneapolis employees free access to computerized Spanish language education classes.

Action Taken: Approved

Staff Report: Rojas Spanish Language Donation RCA

Minneapolis 311

7. Language Services Associates (LSA):

Authorize proper City officers to issue an extension of funds to cover the cost of Interpreter services with LSA (C-27177) until the Request for Proposals (RFP) process selects a new service provider. No additional appropriation required.

Action Taken: Approved

Staff Report: Language Services Assoc RCA

Neighborhood and Community Relations

8. Homeless Outreach Services:

Authorize proper City officers to execute amendment to contract C-24688 with St. Stephen’s Human Service, Inc., to extend contract period from January 1, 2010 to December 31, 2010 for street outreach. No additional appropriation required.

Action Taken: Approved

Staff Report: St Stephens Human Services RCA

Referred by Community Development Committee

CPED

9. Minneapolis Economic Recovery Strategy - Energy Loan Programs:

a) Authorize submittal of application to the Minnesota Department of Commerce, Office of Energy Security, for a $500,000 grant to establish a revolving loan fund to finance energy upgrades and improvements for commercial, industrial, and/or nonprofit facilities in the city;
b) Authorize staff to make such modifications as indicated by further guidance by Department of Commerce.

CD Committee Action: Approved

RE&E Committee Action: Approved

W&M Committee Action Taken: Approved

Staff Report: Mpls Economic Recov Strategy RCA

10. Minnesota Family Investment Program (MFIP):

Authorize contract with Hennepin County for the operation of the MFIP and to contract with Hennepin County to receive $466,334 for the period of 1/1/2010 to 12/31/2010.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: MFIP RCA

11. Bids for Demolition of Six Structures (1625-26th Ave N, 3020-4th St N, 2803 Polk St N, 655 Taylor St, 4626 Aldrich Ave N, 2534 James Ave N):

Accept low bid of TMS Construction, Inc. in the amount of $70,685 for demolition & site clearance of six structures.

CD Committee Action: Approved

Action Taken: Approved

Staff Reports: TMS Bid RCA; TMS Bid ATTACHMENT_A; TMS Bid ATTACHMENT B

Referred by Public Safety & Health Committee

Department of Health & Family Support

12. Prenatal Substance Abuse Grant:

Apply for two-year research grant from National Institute of Health seeking $275,000 for project to identify effective strategies to reduce alcohol and other drug use among pregnant women.

PS&H Committee Action: Approved

Action Taken: Approved

Staff Report: Prenatal Substance Abuse Grant RCA

Police Department

13. Metrodome Security:

Execute amendment to contract with Metropolitan Sports Facilities Commission to receive additional $18,200 for security and perimeter management services for the Vikings NFL Divisional Playoff Game held January 18, 2010; and Approve appropriation.

PS&H Committee Action: Approved

Action Taken: Approved

Staff Report: Metrodome Security RCA

Department of Public Works

14. MPD Employee Assistance Program:

Negotiate and execute lease agreement with Clifton Court, LLP for office space for a one year period, with annual extension options through 2015 ($6,900).

PS&H Committee Action: Approved

Action Taken: Approved

Staff Report: MPD EAP RCA

Referred by Regulatory, Energy & Environment Committee

15. Director's Fee Schedule:

Amend schedule to change "Elevator-Annual Registration" to "Elevator-Annual Registration and Inspection"; and Approve fee increases.

RE&E Committee Action: Approved

Action Taken: Approved

Staff Report: Director's Fee Schedule RCA

Referred by Transportation & Public Works Committee

16. Cedar Lake Trail Phase III:

Approve execution of Amendment No 1 to Mn/DOT agreement to allow 100% of Federal High Priority Project Grant funds to be allocated for right-of-way acquisition.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Cedar Lake Trail Amendment

17. Emergency Operations Training Facility:

Authorize execution of Change Order No 2 to contract with Ebert, Inc., increasing the contract by $63,789.40, for construction contingencies provided as part of the original project budget for the construction of the Emergency Operations Training Facility. No additional appropriation required.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Emergency Ops Facility

18. Hiawatha Trail Extension Project:

a) Accept $230,000 in Non-Motorized Transportation Program (NTP) funds from Transit for Livable Communities (TLC), and increase the appropriation for the Hiawatha Trail Extension Project by $230,000;

b) Authorize the proper City officers to execute Interagency Agreements with Mn/DOT for federal participation in the project; and

c) Authorize the proper City officers to negotiate and acquire trail easements and use permits for the project. (7/21/2009 and 8/4/2009 - T&PW Postponed)

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports 7/21/09: Hiawatha Trail Extension RCA ; Resolution; Map
Staff Reports 2/2/10: Hiawatha Trail Extension RCA; TLC Letter; Route

19. Solid Waste Disposal Services:

Authorize the execution of a contract with Hennepin County for the disposal of solid wastes collected by the Minneapolis Solid Waste and Recycling Services and its contractors, with a tipping (disposal) fee of $43/ton through from April 1 through December 31, 2010, and $45/ton in 2011.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Solid Waste Disposal Services

Set Public Hearings

Referred by Mayor and Executive Committee

20. Department Head Appointments:

Set Public Hearings for February 22, 2010 at 1:45 p.m. to hear comments on the following appointments:
a) Patrick Todd, City Assessor;
b) Susan Segal, City Attorney; and
c) Steven Bosacker, City Coordinator.

Executive Committee Action: Appointed; and Referred to Ways & Means Committee

Action Taken: Set public hearings as indicated

Staff Report: 2010 Department Head Appointments LTR

Receive and File

City Attorney

21. 2009 Ethical Practices Board Annual Report.

Receive and file.

Action Taken: Received and Filed

Staff Reports: 2009 EPB Report RCA; and Report

Discussion Items

Public Works and CPED

22. Drinking Fountains - 12/7/2009 Budget Footnote "ff":

Authorize the following: a) Reduce the 2008 Drinking Fountain Program from ten fountains to six fountains resulting in the reduction of the budget by $168,000 for a revised total budget of $332,000 ($38,000 from Water Bonds WTR10 and $130,000 of Net Debt Bonds from ART0801);
b) Amend budget resolution 2009R-592 by reducing the water bond request to issue for (WTR12) Water Distribution IMP (WTR1012) by $38,000;
c) Increase the 2010 ART1001 appropriation by $130,000; and
d) Finance Department is then authorized to close out the 2008 (WTR0810) and (ART0801) projects following completion of the remaining projects.

Action Taken: Approved, as amended, a) Reducing the 2008 Drinking Fountain Program from ten fountains to four fountains, reduction of the budget by $268,000 for a revised total budget of $232,000; b) reducing the water bond request to issue for (WTR12) Water Distribution IMP (WTR1012) by $134,000; and c) increasing the 2010 ART1001 by $134,000.

Staff Reports: Drinking Fountain Project RCA; 2009 Project Status RPT; and Panelist Review Ballot

Communications Department

23. Minneapolis Television Network (MTN):

Approve (annual) contract agreement between the City of Minneapolis and Minneapolis Telecommunications Network (MTN).

Action Taken: Approved

Staff Reports: MTN Agreement RCA; MTN Agreement DOC

Finance Department

24. CPED Department Appropriation:

Approve appropriation modifications for the Community Planning & Economic Development (CPED) Department ($90,000) from the 2010 contingency general fund.

Action Taken: Approved

Staff Report: CPED Appropriation RCA

Postponed Items

Referred by City Council 1/15/2010

25. City Financial Policies:

Authorize amendments to the Citys financial policies to expand independent board recoupment policy. (WM Action taken 11/9/2009: Approved; Council: Postponed 11/13/2009; 12/4/2009, 12/18/2009)

11/9/2009 Staff Report: Financial Policies RCA

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, February 22, 2010

Next City Council Meeting: Friday, February 12, 2010

Attention: If you want help translating this information, call - Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800; Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700; Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500

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Last updated Oct. 18, 2011