Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, November 30, 2009

1:30 p.m. - Room 317 City Hall

(immediately following the Special HE&E Committee meeting)

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Ostrow (Chair), Schiff, Colvin Roy,

Hofstede, Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Special Joint Items

Scheduled Time: 1:30 p.m.

1. Minneapolis Economic Recovery Strategy: U.S. Department of Energy’s Energy Efficiency Conservation Block Grant (EECBG) Competitive Solicitation:

a) Authorize staff to submit an application to the U.S. Department of Energy on behalf of the Cities of Minneapolis and St. Paul for $30 million of EECBG funds to support the proposed activities by December 14, 20090;
b) Authorize staff to make such modifications as indicated by further guidance by Department of Energy; and
c) Direct staff to develop and recommend to Council an energy efficiency bond program.

HE&E Committee Action: Approved

Action Taken: Approved

Staff Report: EECBG Comp Solicitation RCA

2. Minneapolis Economic Recovery Strategy: Appropriation of Energy Efficiency and Conservation Block Grant (EECBG) Funding:

a) Authorize acceptance of EECBG Recovery funds in the amount of $3,909,800 from the U.S. Department of Energy;

b) Increase the 2009 Operating Budget revenue by $3,909,800; and

c) Increase the 2009 Operating Budget appropriations for the following agencies:

1. Community Planning and Economic Development Business Development by $781,960

2. Community Planning and Economic Development Business Finance by $ 817,447

3. Public Works Property Services by $ 2,212,393

4. Coordinator Sustainability by $ 98,000

HE&E Committee Action: Approved

Action Taken: Approved

Consent Items

3. Legal Services Panels:

a) Adopt the City Attorney’s recommendation for placing attorneys and law firms on the City’s Legal Services Panel; b) Authorize the City Attorney to negotiate and enter into "Master Agreements" for the period January 1, 2010 through December 31, 2012, with the cost for each agreement not to exceed $300,000 for the three-year period; and c) Authorize waiving the request for proposals process for conflicts covered by the collective bargaining agreement with the Minneapolis Police Officers Federation.

Action Taken: Approved

Staff report: Legal Services Panels RCA

4. Wireless Community Accounts:

Approve applications for 14 free Wireless Community accounts.

Action Taken: Approved

Staff reports: Wireless Community Accts RCA; Applicants; and Map

5. Donated Funds for Meet Minneapolis:

Authorize acceptance of funds in the amount of $75,000 from the non-profit Convention Events fund; Approve appropriation.

Action Taken: Approved

Staff report: Meet Mpls Donated Funds RCA

6. Annual Property Insurance Premium for the Minneapolis Convention Center (MCC), Tallmadge Building, and Parking Ramp:

a) Authorize proper City officers to review options for property insurance for the MCC (including the Tallmadge Building and the Parking Ramp) for January 1, 2010 coverage;
b) Accept the XL insurance quote of $272,697 plus taxes and surcharges; lock in the binder for the 2009 property coverage; and
c) Accept quote for additional terrorism coverage.

Action Taken: Approved

Staff Report: MCC 2010 Property Ins RCA

7. Edison Youth Hockey Association:

Approve write off of outstanding charges owed the City in the amount of $186,818.37.

Action Taken: Postponed 1 cycle (12/14/2009)

Staff report: Edison Youth Hockey Assoc RCA

8. Metropolitan Emergency Services Board Grant:

a) Authorize acceptance of Metropolitan Emergency Services Board (MESB) grant funding in the amount of $106,219.82 for additional 800 MHz radios, requiring a 20% local match of City funding to be paid for from the existing operating budget for Radio Services; and

b) Authorize the proper City officers to draft and execute respective agreements associated with the grant. (Also in T&PW 12/1/09)

Action Taken: Approved

Staff Report: MESB Grant

9. Second Ave Traffic Signal Priority Funding:

a) Authorize an amendment to the UPA Subrecipient Agreement with the Metropolitan Council to increase the total award amount by $37,128 for Traffic Signal Priority Project; and

b) Increase the appropriation for the project. (Also in T&PW 12/1/09)

Action Taken: Approved

Staff Report: Traffic Signal Priority

10. Bids:

a) OP 7182, Accept bid of Hawkins, Inc., for an estimated expenditure of $136,000, to furnish and deliver liquid hydrochloric acid to the Water Works Division; and

b) OP 7209, Accept low bid of Reliakor Services, Inc., for an estimated expenditure of $47,904, to furnish and deliver sidewalk snow removal and maintenance in the Central Avenue Special Service District through October 31, 2010 . (Also in T&PW 12/1/09)

Action Taken: Approved

Staff Reports: Bid 7182 ; Bid 7209

11. Kelly Brothers Properties, LLC (re 2450 Minnehaha Ave S):

Consider resolution giving preliminary approval to the issuance of up to $1,700,000 in Taxable Limited Tax Supported Development Revenue Bonds, Common Bond Fund Series 2010, to finance the acquisition, improvement and equipping of an existing building, to be issued through the Common Bond Fund and designating the bonds as bonds entitled to the security provided by Ordinance No. 87-OR-084, Chapter 424, Tax Reserve and Pledge Ordinance.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Kelly Bros RCA

12. Open Systems International, Inc. (OSI):

Approve resolution giving preliminary approval to the issuance of up to $17,000,000 in Taxable and Tax-exempt Limited Tax Supported Development Revenue Bonds, Common Bond Fund, in two Series 2010, to be issued under a joint partnership with Hennepin County through the Common Bond Fund and designating the bonds as bonds entitled to the security provided by Ordinance No. 87-OR-084, Chapter 424, Tax Reserve and Pledge Ordinance.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: OSI RCA

13. Minneapolis Recovery Strategy:

Authorize contract with Center for Energy and Environment (CEE) to utilize $705,000 from the City of Mpls allocation of Energy Efficiency Conservation Block Grant (EECBG) funding to provide Residential Energy Efficiency Services through its Community Energy Services Program.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: CEE RCA

14. Grain Belt Office Building (re 1215 Marshall St):

a) Approve appropriation increase of $68,000; b) Approve resolution authorizing application to the Minnesota Historic Society Grants Office for Minnesota Historical and Cultural Grant funds to stabilize the Grain Belt Office Building.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Grain Belt RCA

15. Living Cities Grant:

Accept and appropriate grant award of $125,000 from Living Cities; Approve appropriation increase.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Living Cities RCA

16. Land Bank Agreement under NSP Program of HUD:

a) Authorize the reallocation of $150,000 of NSP funds allocated to the City of Minneapolis for land banking activities to the Twin Cities Community Land Bank to establish and operate the land bank for homes and residential properties that have been foreclosed upon; b) Direct staff to negotiate a Land Bank Agreement with the Twin Cities Community Land Bank in compliance with guidance and regulations of HUD for the use of NSP funds awarded to the City; and

c) Authorize execution of the Land Bank Agreement between the Twin Cities Community Land Bank & the City of Mpls under the NSP of HUD.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Land Bank RCA

17. 2009 Property Management Costs for Properties in CPED’s Inventory:

a) Approve additional expenditures in 2009 from existing fund balances in the total amount of $816,172 to pay eligible property management expenses related to properties held by the City in CPED’s inventory; b) Approve appropriation increases.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Property Mgmt RCA; Property Mgmt ATTACHMENT

18. St. Anthony West NRP Phase II Neighborhood Action Plan:

a) Approve the Plan, specifically those parts of the Plan that fall under City jurisdiction, in an amount not to exceed $224,642; b) Approve appropriation increase in NRP fund by $77,092; c) Refer $147,550 for Plan implementation in a reserve account for future years expenditures on the approved Plan provided that no more than $179,714 of the amount approved for the Plan shall be obligated in the first three years after approval of the Plan; d) Authorize contracts or agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: St Anthony W RCA; St Anthony W PLAN; St Anthony W BUDGET

19. Lead Hazard Reduction:

Accept grant award of $12,500 from State of Minnesota to supply lead safe housing to Minneapolis residents during lead hazard reduction activities; and Approve appropriation.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Lead Hazard RCA

20. Class Action Settlement:

Accept $319 in other grant funds from Global Education Settlement Administrator; and Approve appropriation.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Class Action Settlement RCA

21. School Based Clinic Services:

Execute contract with Fairview Health Services for laboratory services for period through December 31, 2012 ($360,000).

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: SBC Services RCA

22. Energy Audit for City Owned Facilities:

Negotiate and execute a professional services agreement with Questions and Solutions Engineering Inc for consulting services ($150,000).

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Energy Audit RCA

23. Operation NightCAP Grant:

Accept $12,925 award and execute 2010 agreement with Minnesota Department of Public Safety, State Patrol Division, to pay overtime to Traffic Unit officers to increase enforcement targeting impaired drivers and increase driver safety; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff Report: Operation NightCAP RCA

Discussion Items

24. Target Center Capital Improvement Plan:

Adopt the Target Center Financial Plan as amended, to include a $5M annual capital contribution consistent with the recommended 10-year Target Center Capital Plan.

Action Taken: Staff directed to prepare a proposal for a Target Center Finance Plan to include an "up to $5M" annual capital contribution consistent with its recommendation to be considered as part of the adoption of the 2010 budget process.

Staff report: Target Ctr Capital Plan MEMO; 10-Year Capital Plan; and PowerPoint Presentation

25. Target Center Refunding Bonds:

Approve resolution authorizing the Chief Finance Officer to accept bids and award General Obligation Taxable Tax Increment Refunding Bonds for the Target Center in compliance with applicable Minnesota Statutes.

Action Taken: Approved

Staff reports: Target Ctr Refunding Bonds RCA; Resolution; and Summary

26. Consolidated Redevelopment Tax Increment Financing District (TIF) Plan for the:

a) Consider approval of a resolution approving the Consolidated Redevelopment Tax Increment Financing District & Plan. Tax increment revenue from the district will be used to help pay Target Center debt and to fund neighborhood revitalization activities; b) Approve the Basic Tax Increment Allocation Methodology; and c) Authorize the Finance Officer to enter into a Memorandum of Understanding between the City & Hennepin County; d) Approve amendment to 2009 General Appropriation Resolution by establishing the Community Planning & Economic Development agency Fund 01CON and appropriating $10,000 to the fund.
CD Action Taken 7/21/2009: Forward without recommendation; W&M Action Taken 7/27/2009: Approved.
Council Action 7/31/2009: Referred back to Ways & Means/Budget Committee;

W&M Action Taken 8/10/2009: Postponed

Action Taken: Sent forward without recommendation

7/21/2009 Staff reports: Con Redev TIF RCA ; Con Redev TIF PLAN ; Ex1 Spec Legs; Ex2 Maps; Ex3 Projected TI 2011; Ex4 Projected TI 2011-2020; and Ex5 Parcels List

Public Hearing

27. Cable Communication Franchises Agreement:

Consider amending Appendix H of the Minneapolis Code of Ordinances relating to Minneapolis Cable Communication Franchises, by repealing the current ordinance, and adopting a new Cable Franchise Agreement between the City of Minneapolis and Comcast.

Action Taken: Continued public hearing one cycle (December 14, 2009)

Staff reports: Cable Franchise Agreement RCA; OLD Appendix H; Cable Agreement; Excess Fiber Agrmt; Alternative Network Agrmt; NEW Appendix H; PowerPoint Presentation

Discussion Items - continued

28. Internal Audit Function:

Receive and file report.

Action Taken: Received and filed

Report Link: Quality Assessment and Recommendations (pdf)

29. MPD Budget Forecast:

Receive and file update.

Action Taken: Received and filed

Staff Report: MPD Budget Reduction Strategy PPT

Adjournment to Wednesday, December 2, 2009 at 9:30 a.m. to hold the 2010 Budget Mark-up Meeting.

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, December 14, 2009

Next City Council Meeting: Friday, December 4, 2009

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Last updated Oct 18, 2011