Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, June 8, 2009

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Ostrow, Schiff, Colvin Roy,
Glidden, Hodges (quorum 4)

Committee Members Absent: Council Member Hofstede

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Software Donation:

Approve resolution accepting donation of web-based ethics education software for education of board and commission members.

Action Taken: Approved

Staff report: Ethics Education Software Donation RCA

2. BIS Service Desk:

Authorize amending necessary language and exhibits contained within the Unisys managed service contract C-25200 to allow greater flexibility in answering the City’s calls at the BIS Service Desk.

Action Taken: Approved

Staff report: BIS Service Desk RCA

3. Unisys 2009 Change Orders:

Authorize increase to the Unisys managed services contract C-25200 by $500,000 for change orders transactions of $50,000 or less.

Action Taken: Approved

Staff report: Unisys 2009 Change Orders RCA; Spreadsheet

4. Minneapolis Tap Water Awareness:

a) Approve resolution accepting donations designated for Minneapolis tap water awareness purposes;
b) Authorize proper City officers to amend Contract C-26372 revising the scope of services to adjust the level of donations to be successfully secured by LaBreche for the Minneapolis tap water awareness effort and increasing the contract amount by $5,000 due to the donations received for educational purposes.

Action Taken: Approved

Staff report: Mpls Tap Water Awareness RCA

5. HRIS Upgrade Funding Plan:

a) Approve funding plan for future Human Resources Information System (HRIS) upgrade; and b) Approve fund transfers from the HR Budget, when authorized by the Director of Human Resources as needed to implement the plan. The HRIS Upgrade Funding Plan is designed to complement/supplant resources available from the CLIC process not replace this potential funding source.
c) Approve appropriation.

Action Taken: Approved

Staff report: HRIS Upgrade Funding Plan RCA

6. Minneapolis Economic Recovery Strategy/Open Access Technology International, Inc (3660 Technology Dr):

Consider resolution giving preliminary approval to the issuance of up to $20,000,000 in Limited Tax Supported Economic Development Revenue Bonds, Common Bond Fund Series 2009, to finance the acquisition, improvement & equipping of an existing building to be used in the operation of the Companys software solutions business for the energy industry.
(CD Action 5/12/2009: Postponed; continued public hearing).

CD Committee Action: Approved

Action Taken: Approved

Staff report: Open Access RCA

7. Community Emergency Preparedness:

Accept $5,000 from Greater Twin Cities United Way to provide ten mini-grants of $500 each to community based organizations; and Approve appropriation.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Community Emergency Preparedness RCA

8. Minneapolis Economic Recovery Strategy – Energy Conservation Block Grant Allocation to the City of Minneapolis:

a. Authorize submit application to United States Department of Energy seeking $3.9 million in EECBG funds to support proposed activities by June 25, 2009.

b. Authorize staff to make such modifications as indicated by further guidance by the Department of Energy.

c. Authorize staff to execute grant award.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: EECBG RCA

9. Solar Photovoltaic Project at the Convention Center.

Approve action items, dependent upon status of contracts with EyeOn Energy LLC.

HE&E Committee Action: Approved, as amended (Recommendation #1a & b changed to read that staff return to the HE&E and Ways & Means/Budget Committees for further discussions); Referred to Ways & Means/Budget Committee.

Action Taken: Approved; with referral back to HE&E

Staff report: Solar Photovoltaic Project RCA ; Exhibit A ; Attachment B

10. Bid for Hazardous Tree Removal and Disposal:

OP #7132, accept low bid of Arbor Barber, Inc, for removal and disposal of hazardous trees and branches as directed by Regulatory Services ($75,000).

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Tree Removal and Disposal RCA

11. Homeland Security and Management Grant:

Accept 2009 grant of $642,442 to support efforts of Metropolitan Medical Response System; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: MMRS Grant RCA

12. Homeland Security and Management Grant:

Accept 2009 grant of $1,477,080 as part of Urban Area Security Initiative to enhance Twin Cities regional preparedness by strengthening local response capabilities through planning, operations, equipment, training and exercises.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Urban Area Security Initiative Grant RCA

13. 44th St W Street Resurfacing Project (France Ave S to Upton Ave S):

a) Order the work to proceed and adopt special assessments in the amount of $141,397.95 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $141,395, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: 44th St W Resurfacing ; Map

14. 7th St N Street Resurfacing Project (6th Av N to 200 ft east of Van White Memorial Blvd):

a) Order the work to proceed and adopt special assessments in the amount of $175,049.14 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $175,045, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: 7th St N Resurfacing ; Map

15. Xerxes Ave S Street Resurfacing Project (50th St W to W Lake Calhoun Pkwy):

a) Order the work to proceed and adopt special assessments in the amount of $261,311.18 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $261,310, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Xerxes Ave S Resurfacing ; Map

16. Xerxes Ave N Street Renovation Project (Plymouth Ave to McNair Ave):

Authorize an increase of $150,000 in the appropriation for the project by due to the addition of approximately 300 feet of road surface not previously included in the project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Xerxes Ave N Budget Increase

17. Franklin Ave / E River Pkwy Intersection Study and Preliminary Design:

Authorize an agreement with Hennepin County for cost participation in a Professional Engineering Services contract for the Franklin Ave S and E River Pkwy intersection study and preliminary design. No additional appropriation required.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Franklin Ave / E River Pkwy ; Map

18. Parking Ramp Revenue Control Equipment:

a) Authorize increase in contract with Don Harstad Company in the amount of $1,500,000, for a revised estimated expenditure of $5,545,862, for Parking Ramp Revenue Control Equipment necessary to allow credit card payment and automation of ramp revenue control activities at the Ramp B Parking Facility. Project funding will be provided through ABC Ramps operating cash accounts and require no city funds; and

b) Authorize the execution of any necessary agreements with the State of Minnesota for payment of this improvement.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Parking Ramp Revenue Control Equipment

Public Hearings

Scheduled Time: 1:45 p.m.

19. Nicollet Mall 2010 Operating Budget:

a) Approve the 2010 operating budget in the amount of $0 (zero dollars);
b) Passage of the accompanying Resolution amending the 2009 General Appropriation Resolution to set the 2009 Nicollet Mall Appropriation to equal the revised budget adopted by the Nicollet Mall Advisory Board;
c) Increase the Streets and Malls - Nicollet Mall 2009 Appropriation in the General Fund (0100 607 6130) by $705,411.59.

Action Taken: Held public hearing; approved recommendation

Staff reports: Nicollet Mall RCA; and Nicollet Mall Property Owners LTR

Discussion Items

20. Marquette and Second Ave Transit Shelters Project Agreements:

a) Authorize an amendment to the UPA Subrecipient Agreement with the Metropolitan Council to increase the total award amount by $1,900,000 for the transit shelters capital costs; and

b) Amend the capital appropriated budget for Marquette Ave and 2nd Ave to match the amended UPA Subrecipient Agreement by increasing the federal amount by $1,520,000 and increasing the state bond local match by $380,000.

T&PW Committee Action: Sent forward without recommendation

Action Taken: Sent forward without recommendation

Staff report: Transit Project Agreements ; Attachments

21. Marquette and Second Ave Transit Shelters:

a) Accept low responsive bid of Meisinger Construction Company, Inc. (OP 7143) for an estimated expenditure of $1,583,000 for transit shelters and a prototype for the Marquette and 2nd Avenue UPA Transit Project as follows:
Base Bid: $1,453,000
Bid Alternative #1: $ 50,000
Bid Alternative #2: $ 80,000

b) Authorize the execution of a contract for this project in accordance with the specifications including, but not limited to, bid alternatives #1 and #2 subject to prototype, operating, and maintenance implications; and

c) Return to the June 2 T&PW Committee with details and parameters related to overall project funding, ownership, operations and maintenance parameters.

T&PW Action Taken 5/12/09: Sent forward without recommendation.

W&M/Budget Action Taken 5/18/09: Sent forward without recommendation.
City Council 5/22/09: Referred back by Transportation & Public Works

T&PW Committee Action: Sent forward without recommendation

Action Taken: Sent forward without recommendation

Staff report of 5/12/09: Bid 7143

22. Emergency Operations Training Facility/Strategic Information Center - Operating Costs:

Receive and File.

Action Taken: Received and Filed

Staff report: EOTF-SIC Operating Costs RCA; and Report

23. Bid:

OP 7125, Accept low bid of Ebert, Inc., in the amount of $4,197,692, to furnish and deliver all labor, materials, equipment, and incidentals necessary for the construction of the Emergency Operations Facility for the Public Works Property Services Division.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Bid 7125

24. Public Health Laboratory:

Report on potential costs and cost savings if Public Health Laboratory is closed effective January 1, 2010.

HE&E Committee Action: Received and filed report; W&M Action 5/18/2009: Postponed for 1 cycle

Action Taken: Received and filed report; further a 1 cycle (June 22, 2009) postponement on the discussion as to the service implications on eliminating lab services.

Staff report: Lab RCA and Rept

25. Procedures for Issuance of Request for Proposal (RFP):

Approve changes to the Citys process for professional and similar services as follows:
a) Raise authorization threshold from $50,000 to $1,000,000; and
b) Instruct the Business Process Improvement (BPI) Professional Services Procurement Committee to develop in conjunction with the Permanent Review Committee (PRC) new protocols and procedures for implementing the RFP and professional services contracting process.

Action Taken: 1 cycle postponement (June 22, 2009); further directing staff to return with recommendations consistent with the Council’s labor peace policies.

Staff reports: RFP Procedures RCA; ATTACH 1; ATTACH 2

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, June 22, 2009

Next City Council Meeting: Friday, June 12, 2009

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Last updated Oct. 18, 2011