Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, March 23, 2009

1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. RFP Responses - Restorative Justice:

Authorize awarding $70,850 to Minneapolis Restorative Justice organizations as follows:
a) Restorative Justice Community Action, fiscal agent for joint proposal with Center for Multicultural Mediation and Restorative Justice and Black, Indian, Hispanic, Asian Women in Action ($41,850);
b) Midtown Community Restorative Justice ($21,000); &
c) Seward Longfellow Restorative Justice Partnership ($8,000).

Action Taken: Approved

2. Mobile Data Computers:

Accept low responsive bid of Hubb Systems, LLC d/b/a Data 911 (up to $400,000), to furnish, deliver and install Mobile Data Computers.

Action Taken: Approved

3. Extremetix, Inc.:

Authorize proper City officers to terminate Master Agreement between the Convention Center (City) and Extremetix, Inc. to provide online and onsite ticket purchase services, effective March 31, 2009.

Action Taken: Approved

4. Bid OP #7081:

Accept low bid of Kone, Inc., ($300,000), to furnish and deliver all labor, materials, equipment and incidentals necessary to provide elevator and escalator maintenance at the Minneapolis Convention Center.

Action Taken: Approved

5. Capital Long-Range Improvement Committee (CLIC) Appointments:

Approve Mayoral/Council appointments/reappointments to CLIC for terms to expire 1/31/2011, as follows: Michael Hatting, Roger Worm, Michael Haynes, Michael Vennewitz, Ginger DeRosier, Becca Vargo Daggett, Ann Jaede, Sue Pilarski, Anthony Hofstede, Jeffrey Strand, John Helgeland, Michael Paul Weber, Jennifer Day, Alena Chaps, Nancy Larson, Bruce Shnider, John Bernstein, Kris Brogan, Brad Pass, Tim Prinsen, Willie Bridges, John Barron, Ronald Leurquin, Rodger Ringham, Raymond Dehn, Heather Fraser, Jason Blumenthal, Charles Vanek, John Finlayson.

Action Taken: Approved

6. Minneapolis 311 Contact Center:

a) Authorize proper City officers to execute contract with the top 3 selected temporary staffing agencies (Masterson Personnel, Aerotek, and Nexpro Personnel) for seasonal peak call volumes, in accordance with the City RFP process.
b) Motion by Ostrow that approval is contingent upon receiving a Hiring Freeze waiver.

Action Taken: Sent forward without recommendation

7. KMOJ-FM for the Center for Communications and Development (re Delisi building, 2119 W Broadway):

Approve the Empowerment Zone Governance Board recommendation of a $300,000 grant for tenant improvements to space at 2119 W Broadway.

CD Committee Action: Approved

Action Taken: Approved

8. City Consulting Services Agreements/Sale of Excess Public Property for Private Development:

Approve resolution delegating authority to the CPED Director to enter into standard form City Consulting Services Agreements to assist in the sale of excess public property for private development & direct staff to prepare a procedure document consistent with the Minneapolis Contract Monitoring Procedures Manual prior to execution of agreement.

CD Committee Action: Approved

Action Taken: Approved

9. Minnesota Department of Employment and Economic Development (DEED) Bioscience Business Development Public Infrastructure Grant Program:

a) Accept a $3,500,000 DEED Bioscience Business Development Grant award for the SEMI/University Research Park;
b) Approve appropriation & revenue budget increases;
c) Authorize grant, sub-recipient and/or disbursement and related agreements.

CD Committee Action: Approved

Action Taken: Approved

10. Granary Road Construction Project (25th Ave SE to City limits):

a) Authorize staff to pursue acquisition, through negotiation with property owners or through condemnation, portions of properties to be used for the Granary Road and adjacent pond portion of SEMI/University Research Park infrastructure; and
b) Increase the appropriation for the project by $1,272,000 from the available fund balance.

CD Committee Action: Approved

T&PW Committee Action: Approved

Action Taken: Approved

11. City Consulting Services Agreement to Assist Special School District No.1 (SSD1):

a) Approve Consulting Services Agreement between the City of Minneapolis and SSD1 to assist with the sale of the Howe and Northrop School sites as excess public property for private development;
b) Direct staff to execute the agreement with SSD1.

CD Committee Action: Approved

Action Taken: Approved

12. Twin Cities Healthy Start Program:

Issue Request for Proposals for provision of infant mortality reduction and improved birth outcome services for the period June 1, 2009 through May 31, 2014.

HE&E Committee Action: Approved

Action Taken: Approved

13. Statewide Health Improvement Program (SHIP):

Authorize submit two-year grant from Minnesota Department of Health seeking up to $2,710,932 to reduce tobacco use and prevent obesity in diverse Minneapolis populations during the period July 1, 2009 through June 30, 2011.

HE&E Committee Action: Approved

Action Taken: Approved

14. School Patrol Program:

Accept donation of $24,239 from Minnesota AAA to purchase a van; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

15. Violent Offender Task Force:

Execute contract with Minnesota Department of Public Safety, Office of Justice Programs, to receive $15,000 to purchase laptop computers; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

16. K-9 Service Dog Care:

Execute three-year contract with University of Minnesota College of Veterinary Medicine, Veterinary Medical Center to provide care for K-9 service dogs.

PS&RS Committee Action: Approved

Action Taken: Approved

17. Areaway Abandonment Project - 2700-2708 Lake St E (Coliseum Building):

a) Adopt special assessments for the areaway abandonment and removal in the E Lake Street (Hiawatha Ave S to W River Pkwy) Street Reconstruction Project for the benefited property at 2700-2708 Lake St E in the amount of 409,358.46; and
b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $409,350 for the project, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

18. 35W Corridor Surge Chamber Agreement:

Authorize the proper City officers to negotiate and execute an agreement with Mn/DOT to cover cost participation for storm sewer surge chamber construction to be performed adjacent to 35W near 35th and 39th Streets.

T&PW Committee Action: Approved

Action Taken: Approved

19. Coordinated Street Furniture Program:

a) Reject all proposals for the Coordinated Street Furniture RFP; b) Authorize staff to negotiate with CBS Outdoor to extend the existing bus shelter franchise beyond Nov 9, 2009; c) Accept Clear Channel’s donation regarding the Marquette and 2nd Avenue bus shelter designs; d) Direct staff to work with Metro Transit to determine ownership and funding, complete the design, develop specifications, and issue bids to effectively procure and install the Marquette and 2nd Avenue bus shelters (30 shelters) using the UPA/FTA funding process; and e) Direct staff to work with Metro Transit, the Downtown Improvement District, and others as appropriate, to develop operation and maintenance strategies, methods, and funding to provide for the proper operations, cleaning and maintenance of said bus shelters.

T&PW Committee Action: Approved

Action Taken: Approved

20. Bids:

a) OP 7065, Accept low responsive bid of Bulach Custom Rock, LLC, in the amount of $83,084.25, to complete the Heritage Park - South Park Overlook Construction;
b) OP 7095, Accept low bid of Cemstone Products Company, for an estimated annual expenditure of $1,000,000, to furnish and deliver Ready Mix Concrete through March 31, 2010; and
c) OP 7101, Accept qualified low bid of Max Steininger, Inc., for an amount not to exceed $5,244,704, including potential early completion bonuses and contingency, to accomplish the Marquette Ave and Second Ave Transit Project, Phase II Construction Plan, including Streetscape.

T&PW Committee Action: Approved

Action Taken: Approved

Discussion Items

21. 2010 – 2014 Capital Process & CLIC Information:

Receive and file.
a) 2009 CLIC Schedule and establish the capital budget submission deadline of noon on April 7, 2009.
b) 2009 CLIC Capital Guidelines for use in evaluating 2010-2014 Capital requests.
c) Tax supported resource direction to CLIC, city departments, independent boards & commissions.

Action Taken: Received and filed

22. Neighborhood Stabilization Program (NSP):

a) Accept award of $8,401,272 in NSP funds from the Minnesota Housing Finance Agency (Minnesota Housing), $1,590,000 of which was approved by Minnesota Housing in its 2008 fall Community Revitalization Fund (CRV) round, subject to receipt of NSP funding from the Department of Housing and Urban Development (HUD);
b) Authorize grant agreement with Minnesota Housing & sub-recipient agreements with Minnesota Housing’s identified local sub-recipients for the $1,590,000 in CRV/NSP funding;
c) Approve award of $6,495,636 for development gap financing to 9 of 14 entities which submitted proposals in response to the City’s Foreclosure Recovery Rehabilitation Program RFP;
d) Authorize sub-recipient and related agreements with the selected proposers;
e) Authorize CPED Director to make changes to the local sub-recipient awards if necessitated by refinements made to the City of Minneapolis’ award from Minnesota Housing.

CD Committee Action: Approved

Action Taken: Approved, with staff directed to meet with these developers pursuing NSP program funds in Minneapolis and encourage them to include in their plan a standard for landscaping, curb appeal and basic perimeters for landscaping. Landscaping elements to include are trees, shrubs, annual and perennial flowering plants and grasses.

23. Neighborhood Stabilization Program (NSP) Grant Award:

a) Accept NSP Grant Award in the amount of $5,601,967 from the US Department of Housing and Urban Development (HUD); b) Authorize proper City officers to sign any necessary award documents; c) Approve appropriations.

Action Taken: Approved.

24. Pension and the Minneapolis Park and Recreation Board:

Report from the Finance Department on the financial impact of the City of Minneapolis’ obligations to the Minneapolis Police Relief Association and the Minneapolis Fire Relief Association on the Minneapolis Park and Recreation Board (MPRB), as well as the ten-year prior impact of those obligations on the MPRB.

Action Taken: Received and filed

25. Minneapolis Water Works Dewatering Plant Improvements:

Approve substitute staff recommendation to authorize the proper City officers to negotiate and execute an agreement with a consultant(s) from the Public Works Consulting Pool for engineering design and construction supervision of the Dewatering Plant Improvements Project at the Water Works Facility in an amount of approximately $2,000,000, notwithstanding the terms set forth in the Master Service Agreement setting the maximum fee per Consulting Pool project at $300,000. Funds are available within the existing project budget.
( T&PW Action of 3/10/09: Approved the issuance of a Request for Proposals (RFP) for the design and construction of dewatering infrastructure improvements.)

Action Taken: Approved substitute recommendation

Set Public Hearing

26. Ethical Practices Board Appointments:

Solicit public input on the appointment of Abigail Garner.

Action Taken: Set Public Hearing for April 6, 2009 at 1:45 p.m.

Staff report: Ethical Practices Board LTR

Postponed Items

27. SAFER Grant:

Authorize proper City officers to officially communicate to FEMA the inability to accept a fiscal year 2008 SAFER Grant.

W&M Action 2/2/2009: Postponed

Action Taken: No action taken

28. Park Dedication Requirement:

Consider subject matter of an ordinance amending Title 22, Chapter 598 of the Minneapolis Code of Ordinances relating to Land Subdivision: Land Subdivision Regulations, imposing a park dedication requirement on new development.

Action Taken: Postponed to April 6, 2009 meeting

29. Capital Projects Status Report:

Receive and file report, following presentation.

T&PW Action 1/27/2009: Staff directed as follows: Report at Ways & Means/Budget Committee on 2/2/09 on the possibility of supplanting 2009 Accelerated Infrastructure dollars with net debt bonds, on a one-time basis, which could free up dollars in 2009; W&M Action 2/2/2009: Postponed

Action Taken: Deleted from agenda

Not on Printed Agenda

30. Investment Management Services:

Authorize issuance of Request for Proposals (RFP) for Investment Management Services contingent upon approval by the PRC.

Action Taken: Approved

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, April 6, 2009

Next City Council Meeting: Friday, March 27, 2009

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Last updated Oct. 18, 2011