Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, March 2, 2009

1:30 p.m. - Room 317 City Hall

NOTE: All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (A quorum being present)

Also Present: Council Members Benson, Samuels, Remington, Goodman, Lilligren

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlement:

Authorize settlement of the legal matter of the Mercury Refining Superfund Site case ($6,162.52).

Action Taken: Approved

Staff report: Mercury Refining Site RCA

2. COMPASS Financials:

Authorize proper city officials to extend Contract C-24470 with Oracle USA, Inc. for an additional two years and negotiate new pricing.

Action Taken: Approved

Staff report: Oracle USA RCA

3. Bid for Publication:

OP #7088, approve bid of Finance and Commerce for an estimated annual amount of $50,000 to furnish publication of ordinances and proceedings for the City through December 31, 2010.

Action Taken: Approved

Staff report: Finance and Commerce Bid RCA

4. Minnesota Department of Employment & Economic Development (DEED) Redevelopment Program Grant Awards:

a) Accept DEED Redevelopment Program grant in the amount of $204,400, for the Center for Changing Lives and LSS Park Avenue Apartments;
b) Approve appropriation & revenue budget increase;
c) Authorize grant, sub-recipient and/or disbursement and related agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Deed RCA

5. 348-TOTS Pre-School Screening Program:

Authorize reprogram $34,500 in unexpended Year 34 CDBG public service funds to support early childhood pre-school screening services provided by Hennepin County through its 348-TOTS Program.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: 348 TOTS RCA

6. CDBG Public Service Funds:

a. Approve list of agencies and amounts recommended for funding by the Public Health Advisory Committee (PHAC) for CDBG funds for the period June 1, 2009 through
May 31, 2011.

b. Execute annual contracts with the approved list of agencies, with both years of funding contingent upon funds available from HUD and agency performance.

c. Approve additional list of agencies recommended by PHAC as approved but not funded under existing funding caps; and Authorize contract with one or more if funding becomes available.

HE&E Committee Action: Approved revised recommendation

Action Taken: Sent forward without recommendation

Staff report: CDBG RCA; Revised RCA

7. Metropolitan Medical Response System (MMRS) Program:

Execute contract with Ramsey County Public Health to provide MMRS program administration to coordinate the development and implementation of the MMRS program.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: MMRS RCA

8. Emergency Preparedness:

Accept EMPG grant of $49,463.17 through Hennepin County; and grant of $1,000 from Target Corporation; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Emergency Preparedness RCA

9. Bloomington Ave S Resurfacing Project (Minnehaha Pkwy to 54th St E):

a) Order the work to proceed and adopt special assessments in the amount of $91,939.88 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $91,935 for the project, with the bonds to be paid for from special assessments.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Bloomington Resurfacing Project; Map

10. Northstar Corridor/LRT Extension - Signal Controller Work:

a) Authorize the execution of an agreement to accept funds from contractor Mtec Electric, Inc. to be used for the Northstar Corridor/LRT Extension Signal Controller work; and

b) Increase the appropriation for the project by $289,000.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Signal Controller Work

11. Northstar Corridor/LRT Extension - Utility Agreement Amendment:

Authorize an increase in the construction agreement with Mn/DOT, in the amount of $312,000, for a revised total of $1,400,000, to allow for final reimbursement of city utility relocation costs.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Utility Agreement Amendment; Attachment

12. Closing Capital Projects:

a) Receive and accept the final costs of various Paving and Bridge Operations Projects and adjust the capital appropriation as necessary to close-out the projects;

b) Reallocate excess revenues and Net Debt Bonds to other Paving and Bridge Operations Projects; and

c) Request concurrence of the Board of Estimate and Taxation in the reallocation of Net Debt Bonds.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Project Close-Outs; Worksheet

Discussion Items

13. Hamilton School Building Upgrade of Cooling Systems:

a) Authorize the proper City officers to reimburse the Minneapolis Public Schools $181,466.33 for an upgrade to the existing cooling systems at the Hamilton School building located at 4119 Dupont Ave N. No additional appropriation required; and

b) Authorize the negotiation of a purchase price for the potential purchase of 4119 Dupont Ave N.

T&PW Committee Action: Approved

Action Taken: Approved, as amended. "b) "Authorize City officials to determine the potential purchase price with the Minneapolis Public Schools for the acquisition of 4119 Dupont Ave N."

Staff Reports: Hamilton School Upgrade; Attach 1; Attach 2

14. Bid:

OP 7057, Accept low bid of Knutson Construction Services, Inc., in the amount of $9,868,000, for the construction of the Hiawatha Maintenance Facility.

T&PW Committee Action: Approved

Action Taken: Approved with direction to Public Works staff to return to the T&PW Committee by July 15, 2009, to report on an implementation plan for the transfer of operations to the new facility, estimated improvements in performance, and cost measures for Public Works services including energy savings.

Staff Report: Bid 7075

Fire Department

15. Commercial Building Registration Program:

Ordinance amending Title 9, Chapter 174 of the Minneapolis Code of Ordinances relating to Fire and Police Protection: Minneapolis Fire Department; Fire Prevention Bureau, authorizing and establishing a commercial building registration program (Ostrow; Introduced 10/15/2008)

PS&RS Committee Action 2/25/2009: Sent forward without recommendation revised ordinance and the following staff direction:
The Minneapolis Fire Department will work with the Minnesota Insurance Board to see if commercial building inspections conducted by the Minneapolis Fire Department will be accepted by insurance companies as sufficient proof of inspection for their purposes.

W&M Action Taken: Sent forward without recommendation revised ordinance.

Staff reports 12/3/2008: Commercial Building Registration Rpt and Ch 174 Ordn ; Commercial Building Ppt

Staff report 12/15/2008: Commercial Building Registration RCA

Staff reports 2/11/2009 Commercial Building Ppt; Commercial Building Proposal and Revised Ordn

Staff report 3/2/2009 Commercial Inspection Summary

2009 Supplemental Budget


Scheduled Time: 2:00 p.m.

16. Mayor’s Recommended 2009 Supplemental Budget:

Consider revised budget.

Action Taken: No action taken

Reports: Mayor’s Revised Budget; Overview PPT; Federal Economic Recovery Act PPT

Report: Five Year Financial Direction PPT

Upcoming budget meetings

March 4, 2009 (9:30am) Adjourned Ways & Means/Budget Committee Meeting
Budget Mark-up

March 9, 2009 (9:30am) Adjourned Ways & Means/Budget Committee Meeting
Budget Mark-up (if needed)

March 11, 2009 (9:30am) Adjourned City Council Meeting
Adoption of the 2009 Supplemental Budget

Postponed Items

17. SAFER Grant:

Authorize proper City officers to officially communicate to FEMA the inability to accept a fiscal year 2008 SAFER Grant.

W&M Action 2/2/2009: Postponed

1/14/2009 Staff report: SAFER Grant RCA

18. Capital Projects Status Report:

Receive and file report, following presentation.

T&PW Action 1/27/2009: Staff directed as follows:
Report at Ways & Means/Budget Committee on 2/2/09 on the possibility of supplanting 2009 Accelerated Infrastructure dollars with net debt bonds, on a one-time basis, which could free up dollars in 2009.

W&M Action 2/2/2009: Postponed

1/27/2009 Staff reports: Capital Projects Status Report; Summary Sheet; Worksheet
Staff reports: Heritage Park Project; Art in Public Places RCA; Report
2/2/2009 Staff reports: BIS Projects RPT; Public Works Memo; and Revised Worksheet ATTACH

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, March 23, 2009

Next City Council Meeting: Friday, March 6, 2009

Attention: If you want help translating this information, call - Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800; Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700; Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500

If you need a disability related accommodation, please contact CouncilCommitteeCoordinators@minneapolismn.gov.

Last updated Apr. 16, 2012