Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Tuesday, February 17, 2009

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Master Agreement:

Authorize amendment to the "Master Agreement" with Hoffner Firm, LTD., for Administrative Hearing Officer services, so that the total amounts payable under said agreement not exceed $125,000 for the three year term.

Action Taken: Approved

Staff report: Hoffner Firm RCA

2. 2009 Minneapolis Board of Equalization:

Approve appointments of Tad Marinac, Paul Grace, Sandy Loescher, Ted Risk, Patricia Werner, John Cole, James Robb and Earl Netwal to serve for terms from April 21, 2009 to May 1, 2009; Approve resolution establishing the 2009 Board.

Action Taken: Approved

Staff report: 2009 Board of Equalization

3. Park Board Land Sale (201 Building):

Approve resolution authorizing the Chief Financial Officer to take appropriate actions to complete remedial actions required by IRS Regulations to defease bonds associated with the sale of the Park Board’s 201 Building and land sold on November 26, 2008 and a future land sale financed with tax-exempt bonds.

Action Taken: Approved

Staff reports: Park Board Land Sale RCA; Resolution

4. Target Center Architecture and Engineering Services Contract Extension:

a) Approve extension of the contract with Leo A Daly, Company to provide architecture and engineering services at the Target Center for one year;
b) Approve appropriation increase of $175,000.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Target Contr Ext RCA; Target Contr Ext ATTACHMENT

5. Environmental Remediation Grants:

a) Accept & appropriate grant awards as follows:
Minnesota Department of Employment and Economic Development (DEED) Contamination Cleanup and Investigation Grant Program:

Digigraphics, $259,099; Impact Mailing, $272,080; Sydney all & Dinkydome, $414,760;
Metropolitan Council Livable Communities Tax Base Revitalization Account:

200 N 1st St, $92,600; Digigraphics, $22,400; Soo Line Bldg, $207,600;
Hennepin County Environmental Response Fund (ERF):

200 N 1st St, by City of Mpls, $65,875; 747-800 N 3rd St, by Schafer Richardson, $48,400; 2600 Minnehaha Ave S, by City of Mpls, $31,000; 2900 Lyndale Av S, a/k/a Former Aarcee Rental, by City of Mpls, $82,500; Alliance Addition, by Aeon, $30,000; Como Student Cooperative, by UofM, $50,000; Digigraphics, by City of Mpls, $22,455; East Bank Mills, by City of Mpls, $283,801; Exodus Apts, by CDHC, $150,170; Fremont Flats, by PPL, $45,500; Huron Flats, by Republic Ventures LLC, $32,500; Ken's Metal Finishing, by Hennepin Cty, $53,000; Sydney Hall/Dinkydome, by City Mpls, $80,033; Walker Apts, by Twelfth & Hennepin Development LLC, $42,500;
b) Approve appropriation increases;
c) Authorize grant, sub-recipient and/or disbursement and related agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Environmental Grants RCA

6. Workforce Investment Act Title I Grant:

Execute agreement with Minnesota Department of Employment and Economic Development for the release of funding under Adult, Youth and Dislocated WIA and the Minnesota Youth Program for program year 2009-2010.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: WIA RCA

7. Living Cities’ Green Jobs Initiative:

Authorize apply for grants in the range of $150,000 to $300,000 to support initiatives to strengthen the green jobs capacity of workforce partnerships and/or conduct start-up efforts to launch a green sector initiative.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Green Jobs Initiative RCA

8. Older Worker Demonstration Grant:

Authorize apply for grant of up to $1,000,000 from Department of Labor, on behalf of Workforce Council and other partner agencies, to address the workforce challenges facing individuals age 55 and older by retraining and/or connecting older workers to jobs in high growth, high demand industries critical to the regional economy.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Older Worker Demonstration Grant RCA

9. Community Emergency Response Training:

Execute two contracts with the City of Bloomington, in an amount up to $17,056.13 and a planner contract for an amount up to $170,000 to provide public health CERT and special needs planning that will be funded from CERT and Metropolitan Medical Response System grants.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: CERT RCA

10. Emergency Community Health Outreach (ECHO):

Execute contract compensating ECHO $203,000 over three years for providing emergency preparedness outreach, to be funded from Metropolitan Medical Response System grants.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: ECHO RCA

11. Emergency Preparedness Consulting Services:

Increase Master Contract with Lane Consulting by $150,000 for consulting services through August 2010.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Emergency Preparedness Services RCA

12. Director’s Fee Schedule:

Ordinance amending Title 5, Chapter 91 of the Minneapolis Code of Ordinances relating to Building Code: Permit Fees, amending the indexing method for those fees covered by the Director’s Fee Schedule. (Samuels)

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Fees RCA ; Fees Ch 91 Ordn

13. 2008 Edward Byrne Memorial Justice Assistance Grant:

Accept United States Department of Justice Grant award for funding of $196,946 through Hennepin County for Police Department overtime expenses and equipment purchases; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Edward Byrne Grant RCA

14. Criminal Justice Data Communication Network:

Authorize pay 2009 annual cost of $109,920 on a quarterly basis to Minnesota Department of Public Safety for user access to Network.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Criminal Justice Data Communication Network RCA

15. DNA Analysts:

Amend Joint Powers Agreement with Minnesota Bureau of Criminal Apprehension to support four forensic scientists to perform DNA analysis on MPD cases.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: DNA Analysts RCA

Receive and File

16. Park Dedication Fees:

Receive and File status update.

W&M Action 2/2/2009: Postponed 1 cycle.

CD Committee Action: Staff directed to draft ordinance language

Action Taken: Received and filed report; concurrence with CD action.

Staff report: Park Dedication Fees

Discussion Items

17. Police Department 2008 Year-end Budget Report:

Receive and file.

Action Taken: Received and filed.

Staff report: MPD Budget RCA

18. Fire Department 2008 Year-end Budget Report:

Receive and file.

Action Taken: Received and filed.

Staff report: MFD Budget RCA

19. Bids:

a) OP 7060, Accept low responsive bids to furnish all labor, materials, equipment, and incidentals necessary to complete the construction of sidewalks, alleys, driveways, curbs, and gutters for an estimated annual expenditure as follows:

District No. 1

Standard Sidewalk, Inc.

$ 854,861

District No. 2 & 3

Concrete Ideas, Inc.

$1,742,465

b) OP 7085, Accept bid of Hawkins, Inc., for an estimated annual expenditure of $250,000, to furnish and deliver fluosilicic acid through December 31, 2009.

T&PW Committee Action: Approved. Staff directed to examine every aspect of all city construction projects to maximize the use of City crews.

Action Taken: Approved bids; and returned staff direction to the Transportation and Public Works Committee.

Staff Reports: Bid 7060 ; Bid 7085

20. Capital Project Close-Outs:

a) Receive and accept the final costs of 80 various Traffic Operations and Bike Projects and adjust the capital appropriation as necessary to close-out the projects;

b) Reallocate excess revenues and Net Debt Bonds to other Traffic Operations and Bike Projects; and

c) Request concurrence of the Board of Estimate and Taxation in the reallocation of Net Debt Bonds.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: Capital Project Close-Outs ; Worksheet

21. Appointments to Minneapolis Telecommunications Network (MTN) Board of Directors:

Consider appointments to fill five (5) vacancies (four Council appointed; and one Mayoral with Council approval) to the MTN Board of Directors.

• Donald Allen - Ward 11

• Marie Alena Castle - Ward 4

• Martin Hallanger - Ward 2

• Rashad Hasan - Ward 5

• Peter Larsen - Ward 11

• Eric Rech - Ward 10

• Patrick Scully - Ward 3

• Kevin Jenkins - Ward 4 (re-appointment)

• Ben Weeks - Ward 12 (Mayoral appointee)

W&M Action 2/2/2009: Sent forward without recommendation.
City Council Action 2/6/2009: Referred back to Ways & Means/Budget Committee.

Action Taken: Approved the following:
Mayoral Appointment of Ben Weeks; Council Appointments of Rashad Hasan, Peter Larsen, and Patrick Scully; and the Council Re-appointment of Kevin Jenkins.

Staff report: MTN Board of Directors ; Applications

Scheduled Time: 2:30 p.m.

22. 2008 Ethical Practices Board Annual Report.

Receive and file.

W&M Action 2/2/2009: Postponed 1 cycle.

Action Taken: Received and filed.

Staff report: Ethical Practices RCA; Report; Attach A; and Attach B&C

23. Downtown Improvement District Start-Up Costs:

Authorize City Finance Officer to negotiate a loan to the Minneapolis Downtown Improvement District for necessary start-up.

Action Taken: Approved, as amended to authorize staff to negotiate a loan (up to $192,000).

Staff report: Downtown Improvement District RCA

Scheduled Time: 3:00 p.m.

24. 2008 Financial Statement Audit:

Establish communications with the Office of the State Auditor in regards to the audit of the City’s 2008 Financial Statements.

Action Taken: Received and filed.

Staff report: 2008 Financial Statement Audit RPT; Attachments

Postponed Items

25. SAFER Grant:

Authorize proper City officers to officially communicate to FEMA the inability to accept a fiscal year 2008 SAFER Grant.

W&M Action 2/2/2009: Postponed 1 cycle.

1/14/2009 Staff report: SAFER Grant RCA

Requested Action/Action Taken: Continued postponement

26. Capital Projects Status Report:

Receive and file report, following presentation.

T&PW Action 1/27/2009: Staff directed as follows:
Report at Ways & Means/Budget Committee on 2/2/09 on the possibility of supplanting 2009 Accelerated Infrastructure dollars with net debt bonds, on a one-time basis, which could free up dollars in 2009.

W&M Action 2/2/2009: Postponed 1 cycle.

1/27/2009 Staff reports: Capital Projects Status Report; Summary Sheet; Worksheet
Staff reports: Heritage Park Project; Art in Public Places RCA; Report
2/2/2009 Staff reports: BIS Projects RPT; Public Works Memo; and Revised Worksheet ATTACH

Requested Action/Action Taken: Continued postponement

Upcoming Dates - 2009 Revised Budget

February 23, 2009     (1:30pm) Mayor presents his recommended 2009 Revised Budget

February 25, 2009      (9:30am)     Adjourned W&M Meeting - 2009 Revised Budget discussion

March 2, 2009             (1:30pm)   Regularly Scheduled W&M/Budget Committee meeting

(Majority of the meeting dedicated to budget discussions)

March 11, 2009           (9:30am)    Adjourned City Council Meeting to adopt 2009 Revised Budget

Adjournment to Wednesday, February 25, 2009 at 9:30 a.m., to discuss the 2009 Revised Budget.

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, March 2, 2009

Next City Council Meeting: Friday, February 20, 2009

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Last updated Oct 18, 2011