Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, February 2, 2009

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlements:

Authorize settlement of the legal matter of: a) Shaun Young ($6,000); and b) Otieno, Walton, and Wong ($169,500).

Action Taken: Approved

Staff report: Shaun Young RCA; and Otieno Walton Wong RCA

2. Court Reporting Services:

Authorize amendment to the current contract with Kirby A. Kennedy & Associates by increasing the total compensation by an additional $35,000 for court reporting services; and extend the contract term until December 31, 2009.

Action Taken: Approved

Staff report: Kirby Kennedy RCA

3. 2008 Ethical Practices Board Annual Report.

Receive and file.

Action Taken: Postponed 1 cycle (2/17/2009)

Staff report: Ethical Practices RCA; Report; Attach A; and Attach B&C

4. Utility Bill Insert - March 2009:

Approve utility billing insert providing information regarding the spring "Raingarden Workshops" sponsored by Metro Blooms.

Action Taken: Approved

Staff reports: March Utility Billing RCA ; and Insert

5. Appointments to Minneapolis Telecommunications Network (MTN) Board of Directors:

Consider appointments to fill five (5) vacancies (four Council appointed; and one Mayoral with Council approval) for a term (February 6, 2009 - January 15, 2013) to the MTN Board of Directors.

• Donald Allen - Ward 11

• Marie Alena Castle - Ward 4

• Martin Hallanger - Ward 2

• Rashad Hasan - Ward 5

• Peter Larsen - Ward 11

• Eric Rech - Ward 10

• Patrick Scully - Ward 3

• Kevin Jenkins - Ward 4 (re-appointment)

• Ben Weeks - Ward 12 (Mayoral appointee)

Action Taken: Sent forward without recommendation

Staff report: MTN Board of Directors; Applications

6. SAFER Grant:

Authorize proper City officers to officially communicate to FEMA the inability to accept a fiscal year 2008 SAFER Grant.

Action Taken: Postponed 1 cycle (2/17/2009)

1/14/2009 Staff report: SAFER Grant RCA

7. Metropolitan Council Livable Communities Demonstration Account (LCDA) Grants & Metropolitan Council Livable Communities Local Housing Incentives Account (LHIA) Grants:

a) Accept & appropriate LCDA grants of $211,764 for the Creekside Commons project; $550,000 for the Bystrom Bros/Franklin Station project; $850,000 for the Lyndale Green/Salem Redevelopment project; & $408,977 for the Jackson St Artist Housing project; Approve appropriations & authorize agreements; and b) Accept & appropriate LHIA Grant of $220,000 for Habitat for Humanity Foreclosure Remediation & authorize grant and sub-recipient agreements; Approve appropriations & authorize agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff report: LCDA LHTA Grants RCA

8. Minneapolis Advantage Program (MAP) for 2009:

a) Approve acceptance of grant from Federal Home Loan Bank (FHLB) in the amount of $1,500,000, to support a new phase of the MAP & authorize agreements; b) Approve MAP guideline revisions; c) Approve appropriations; d) Authorize amendment to the Greater Metropolitan Housing Corporation (GMHC) contract to include $1,500,000 of FHLB funds and $500,000 of UDAG funds to cover program costs & $220,000 mortgage program funds to cover administrative costs & approve appropriation.

CD Committee Action: Approved

Action Taken: Approved

Staff report: 2009 MAP RCA ; 2009 MAP Eligible MAP

9. Acquisition of Right-of-Way for 25th Ave SE Extension (4th St SE to Proposed Granary Road Construction Project No 6734):

a) Authorize staff to acquire through negotiation with property owners or through condemnation, portions of the following properties to be used for the 25 th Ave portion of SEMI/University Research Park infrastructure: Chicago & NW RR merged to Union Pacific RR Co; Chicago & NW RR merged to Union Pacific RR Co; & Burlington Northern RR Co; b) Approve appropriation.

CD Committee Action: Approved

T&PW Committee Action: Approved

WM Action Taken: Approved

Staff report: 25th Ave Acquisition RCA; 25th Ave Acquisition LAYOUT ; 25th Ave Acquisition MAP

10. Minnesota Family Investment Program Funding:

Execute contract with Hennepin County for operation of the MFIP Program; and to receive $466,344 during calendar year 2009.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: MFIP RCA

11. Lead Safe Training:

Accept $10,000 from Minnesota Department of Health to train property owners and contractors who will be remodeling, rehabilitating and renovating properties built before 1978; and Approve appropriation.

HE&E Committee Action: Approved

Action Taken: Approved

Staff report: Lead Safe Training RCA

12. Emergency Response/Pursuit Training:

Extend agreement with Dakota County Technical College for five months, through April 30, 2009, and increase amount by $25,000, for sworn and non-sworn personnel to attend training; and Issue Request for Proposals for driver training facility rental.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Emergency Response Training RCA

13. Chicago Ave Phase II Reconstruction Project
(Franklin Ave to 25th St E and 26th St E to 28th St E):

a) Order the City Engineer to proceed with the work and adopt special assessments in the amount of $742,820.69 for the project;

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $742,800, with the bonds to be paid for from special assessments;

c) Order the City Engineer to establish parking restrictions on Chicago Ave between Franklin Ave and 28th St E, per the Council-approved layout, to meet State Aid Rule 8820; and

d) Order the City Engineer to abandon and remove areaways located in the public right-of-way that are in conflict with the project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Chicago Ave Phase II RCA ; Map

14. Bids:

a) OP 7062, Accept low bid of Ramsey Excavating Company, in the amount of $91,246, to furnish and deliver all labor, materials, equipment, and incidentals necessary for the removal of impacted soil;

b) OP 7073, Accept low bid of Fischer Sand and Aggregate, LLP, for an estimated annual expenditure of $93,000, to furnish and deliver fine aggregate; and

c) OP 7074, Accept low bid of Kraemer Mining and Materials, Inc., for an estimated annual expenditure of $405,000, to furnish and deliver Class AAA aggregate.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Bid 7062 ; Bid 7073 ; Bid 7074

15. 13th Street South Pedestrian Gateway Layout:

a) Approve project layout of 13th St S from Nicollet Mall to the intersection of Grant St and 2nd Ave S; and b) Accept a Federal Transportation Enhancement Fund Grant in the amount of $714,400 and increase the appropriation for the project.

T&PW Committee Action: Approved

Action Taken: Approved, as amended by adding the following:
1. That the General Fund appropriation for $230,000 be zeroed out at this time.

2. Public Works will return to Committee upon project completion and adjust other revenue sources including net debt bond and sales tax revenue to reflect the federal funding that will be available to replace these revenue sources.

Staff reports: 13th St Pedestrian Gateway RCA ; Layout

CPED/Planning Division

16. Certified Local Government Grant:

Authorize CPED Planning Staff to apply for a matching federal Certified Local Government grant through the Minnesota Historical Society in the amount of $30,000 to complete the historic resource survey of the City of Minneapolis.

Z&P Committee Action: Approved

Action Taken: Approved

Staff report: CLG Grant

Receive and File

17. City Services Status Report:

Receive and file report.

Action Taken: Received and filed report

Staff reports: City Services Status RCA; Report; Public Works RPT; and Reg Svs RPT

Discussion Items

18. Capital Projects Status Report:

Receive and file report, following presentation.

T&PW Committee Action: Staff directed as follows:
— Remove from consideration all projects 90% or more complete.
— Consider possibility of re-scoping any projects or obligations listed as the City’s portion of county or state projects.
— Of remaining projects, add the amount of money that is available, plus any matching funds or other sources of funding that would go into those projects (other than General Fund money), to illustrate the impact any particular project would have on the budget.
— Regarding projects identified that could be segmented – identify the impact on the infrastructure and the affected neighborhood, and how much could be saved in 2010.
— Report at Ways & Means/Budget Committee on 2/2/09 on the possibility of supplanting 2009 Accelerated Infrastructure dollars with net debt bonds, on a one-time basis, which could free up dollars in 2009.

Action Taken: Postponed 1 cycle (2/17/2009)

1/27/2009 Staff reports: Capital Projects Status Report; Summary Sheet; Worksheet
Staff reports: Heritage Park Project; Art in Public Places RCA; Report
2/2/2009 Staff reports: BIS Projects RPT; Public Works Memo; and Revised Worksheet ATTACH

19. Park Dedication Fees:

Subject matter of park dedication fees.

Action Taken: Postponed 1 cycle (2/17/2009)

20. Hennepin County Jail Fees:

Execute 2009 agreement with Hennepin County whereby the City will reimburse the County for the actual and legally required cost of detaining inmates arrested by the Police Department at the Hennepin County Adult Detention Facility.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Jail Fees RCA

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, February 17, 2009

Next City Council Meeting: Friday, February 6, 2009

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Last updated Oct. 18, 2011