Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, September 22, 2008

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present: Council Members Ostrow, Schiff, Colvin Roy, Hofstede, Hodges

Absent: Council Member Glidden

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlement:

Authorize the settlement of the subrogation claim of Allstate Insurance Company ($3,062.39).

Action Taken: Approved

Staff report: Allstate Ins Co RCA

2. Courier Services:

Authorize amendment to the current contract (C-21974) with You’ve Been Served by increasing the compensation by $14,000; and extending the contract term until January 31, 2009.

Action Taken: Approved

Staff report: You’ve Been Served RCA

3. RFP for Online Legal Research Services:

Authorize proper City officers to issue a Request for Proposals (RFP) to obtain online, electronic legal research services for use by City Attorney’s Office and Department of Civil Rights.

Action Taken: Approved

Staff report: Online Legal Research Services RCA

4. Reimbursement of Legal Fees:

Authorize payment of legal fees ($4,240.36), for Officers Dante Dean, Brian Grahme, Shawn Kelly, Oscar Macias, Terry Nutter and Derek Chauvin.

Action Taken: Approved

Staff report: Legal Fees RCA

5. 2008 Charitable Campaign:

Approve eight Charitable Campaign Federations to participate in the 2008 City of Minneapolis Charitable Campaign.

Action Taken: Approved

Staff reports: 2008 Charitable Campaign RCA; and Application Criteria

6. Mpls Police Relief Association:

Approve appointment of LeaAnn Stagg & Rebecca Law as City representatives.

Action Taken: Approved

Staff report: Mpls Police Relief Association RCA

7. Meter Coin Armored Car Services:

Authorize execution of a one-year Master Contract agreement, allowing two, one-year extensions with Brinks, Inc.; not to exceed $75,000.

Action Taken: Approved

Staff report: Brinks Inc RCA

8. Job Bank Ordinance:

Passage of ordinance amending Title 2, Chapter 20, Article XI, Section 20.900 of the Minneapolis Code of Ordinances relating to Administration: Personnel, extending the COBRA health and dental benefits expiration dates to December 31, 2011 (Ostrow).

Action Taken: Approved

Staff reports: Ord 20.900 RCA; and Ordinance

9. Family Medical Leave Act (FMLA) Policy and Procedures:

a) Adopt the proposed Policy; b) Receive and file the procedures; and c) Direct staff to place the Policy and Procedures in the Policy Library.

Executive Committee Action: Approved 9/17/2008

Action Taken: Approved

Staff reports: FMLA RCA; Draft Policy; and Draft Procedures

10. Labor Agreements:

Authorize execution of the following collective bargaining agreements:
a) Teamsters Unit #320, Convention Center.
b) Minneapolis Professional Employees Association.
c) AFSCME, Attorney’s Unit.

Executive Committee Action: Approved 9/17/2008

Action Taken: Approved

Staff reports: Teamsters Unit #320 RCA; MPEA RCA; and AFSCME Attorneys Unit RCA

11. Corridor Housing Strategy:

Accept & appropriate $5,000 Innovations in American Government Award from the Ash Institute, for the Corridor Housing Study.

CD Committee Action: Approved

Action Taken: Approved

Staff report: Ash Institute RCA

12. Presidential Inauguration Task Force:

Execute Memorandum of Understanding with United States Attorney for the District of Columbia and the Metropolitan Police Department of Washington, D.C. for Minneapolis personnel to participate on Task Force between January 15 and 21, 2009.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Inauguration Task Force RCA

13. Independent Consulting Assistance:

Execute grant agreement with Fox Valley Technical College, Appelton, Wisconsin, for Police Department to provide consulting assistance at a cost of $235,000 for the Indian Crime Awareness, Research and Evaluation Project; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Consulting Assistance RCA

14. Security Services at Metrodome:

Execute agreement with Metropolitan Sports Facilities Commission to reimburse Police and Public Works Departments for providing security and perimeter management services during the 2007 Viking football season; and Approve appropriations in total amount of $113,483.27.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Security Services RCA

15. 2007 Homeland Security Grant Program:

Accept $75,000 grant and execute grant agreement with Minnesota Homeland Security and Emergency Management for use by Bomb Disposal Unit; and Approve appropriation.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Homeland Security RCA

16. Promotional Testing:

Issue Request for Proposals for contractors to perform promotional testing for Sergeant and Lieutenants for the Police Department.

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Promotional Testing RCA

17. Bid for Weed Cutting – South District:

a. Rescind Council Action of July 11, 2008 awarding bid to Over the Top; and
b. Accept lowest responsive bid of Emerge for cutting, removal and disposition of weed and/or plant growth as needed through May 29, 2009 ($80,000).

PS&RS Committee Action: Approved

Action Taken: Approved

Staff report: Weed Cutting RCA

18. Marquette and 2nd Ave Transit Projects:

a) Approve appropriation increase to match the sub-recipient agreement with Met Council (Urban Partnership Agreement Grant) increasing the federal amount from $25,600,000 to $25,732,800, and adding a state bond local match of $6,433,200; and

b) Approve resolution holding harmless the State of Minnesota from actions that may arise from the granting of a variance allowing the City to let bids prior to receiving final State Aid approval on the project.

T&PW Committee Action: Approved

Action Taken: Approved

Staff report: Marquette & 2nd Ave Transit Project

19. Bids:

a) OP 7004, Accept low bid of Cy-Con, Inc. in the amount of $128,700, to furnish all labor, materials, equipment, and incidentals necessary for the structural reinforcement at the Hilton Ramp (1030 2nd Ave S);

b) OP 7014, Accept low bid of Schad Tracy Signs, Inc., in the amount of $42,446, to furnish, deliver, and install internal illumination signs in the Haaf and Government Center Parking Ramps; and

c) OP 7016, Accept low responsive bid of Twell Environmental, Inc., in the amount of $155,802, to furnish and deliver all labor, materials, equipment, and incidentals necessary to complete the hazardous materials abatement at the Hiawatha Maintenance Facility.

T&PW Committee Action: Approved

Action Taken: Approved

Staff reports: Bid 7004 ; Bid 7014 ; Bid 7016

Discussion Items

20. Fire Department Budget Update Report:

Receive and file.

Action Taken: Postponed 1 cycle (October 6, 2008)

21. Medical, Dental, HRA/VEBA Plans:

Accept proposed changes.

Action Taken: Approved

Staff report: Medical Dental HRA/VEBA RCA

22. Chicago Ave Reconstruction Project (8th St to 28th St):

a) Approve the project layout of Chicago Ave from 8th St to 25th St, and 26th St to 28th St;

b) Authorize negotiation with property owners to acquire permanent road right-of-way easements;

c) Increase the appropriation for the project by $25,000 to be reimbursed by Children’s Hospital; and

d) Authorize the execution of an agreement with Children’s Hospital for the installation, operation, and maintenance of an actuated pedestrian flasher system.

T&PW Committee Action: Sent forward without recommendation

Action Taken: Referred back to Transportation & Public Works Committee

Staff reports: Chicago Ave RCA ; Layout

CM Colvin Roy

Scheduled Time: 2:00 p.m.

23. Neighborhood Revitalization Program – Mayor’s Budget Proposal:

Public comments to be taken.

W&M Action Taken 9/8/2008: Added to the W&M agenda for September 22, 2008, the opportunity for public comment on the Neighborhood Revitalization Program financing plan.

Mayor’s 2009 Recommended Budget: Section 9 - City Council Operating Departments (Pages 424-433)

Action Taken: Public comment received, no action taken.

24. Tax Increment Financing District:

Consider motion by Council Member Schiff stating " Sources of Funding: The Community Innovation Fund shall be funded by sources not authorized by the State Legislature under the creation of a new redevelopment tax increment financing district for (1) Target Center debt reduction and (2) neighborhood revitalization purposes (Laws of Minnesota 2008, Chapter 366, Article 5, Section 37).

Action Taken: Referred to budget process

Postponed Item

25. Solar Photovoltaic Project:

Authorize execution of agreement with EyeOn Energy LLC for purchase of renewable electric energy produced by EyeOn Energy LLC at the Convention Center.
W&M
Action Taken 9/8/2008: Postponed

Action Taken: Deleted from the agenda

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, October 6, 2008

Next City Council Meeting: Friday, September 26, 2008

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Last updated Apr. 16, 2012