Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, August 4, 2008

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlements:

Authorize the following settlements: a) Dewayne Davidson v. City of Minneapolis, et al., ($16,500); and b) Shirley Denise James v. City of Minneapolis, ($5,200).

Action Taken: Approved

Staff reports: Dewayne Davidson RCA; Shirley James RCA

2. RNC Donation:

Authorize acceptance of a donation from A Plus Security and USI Wireless for the use of mobile cameras and WiFi connectivity during the Republican National Convention ($8,678).

Action Taken: Approved

Staff report: A Plus Security and USIW RCA

3. Utility Billing Insert - September 2008:

Approve September utility billing insert notifying utility customers that they can sign up to receive their utility bills and/or pay their bill electronically.

Action Taken: Approved

Staff reports: Sept Billing Insert RCA; and Insert

4. Flexible Spending Account and HRA/VEBA Claims Administration:

Authorize execution of a three-year contract with Administration Resources Corporation (ARC) to provide claims processing and other administrative services for the City, effective January 1, 2009.

Action Taken: Approved

Staff report: Flexible Spending Acct RCA

5. Dental Benefits:

Authorize execution of a three-year contract with Delta Dental as the selected provider for dental claims processing and related services, effective January 1, 2009.

Action Taken: Approved

Staff report: Dental Benefits RCA

6. Environmental Remediation Grants:

a) Accept Metropolitan Tax Base Revitalization Account (TBRA) Grants totaling $386,000 for Broadway Plaza, $224,400; Dunwoody Flats, $161,600;
b) Accept MN Department of Employment and Economic Development (DEED) Grants totaling $222,884 for Broadway Plaza, $77,274; Crown Iron/1361 Tyler Street NE, $145,610;
c) Accept Hennepin County Environmental Response Fund (ERF) Grants totaling $1,041,299 for City of Minneapolis projects: 807-817 4 th St SE, $31,065; Bassett Creek Valley-Linden Yards West, $86,500; Broadway Plaza, $198,867; Bystrom/Franklin Station, $26,715; Dunwoody Flats, $494,400; Former Acme Tag & Label Site, $70,050; Salem Lutheran Church, $35,000; Standard Heating & Air Conditioning, $88,702; North Branch Library, $10,000; Accept ERF Grant awarded to Emerge Community Development, $10,000 for North Branch Library;

d) Approve appropriations;
e) Authorize grants, subrecipient and/or disbursement and related agreements.

CD Committee Action: Approved

Action Taken: Approved

Staff Report: Environmental Remediation RCA

7. Solar Photovoltaic Project – Convention Center:

a. Accept grant award of $2,000,000 from Minnesota Public Utilities Commission to be utilized in partnership with EyeOn Energy, LLC, to purchase and install solar photovoltaic panels on Convention Center.

b. Execute respective agreements with EyeOn Energy LLC and/or the Minnesota Public Utilities Commission as needed.

c. Negotiate and execute new 20-year Power Purchase Agreement with EyeOn Energy LLC for purchase of renewable electric energy produced by EyeOn Energy LLC at the Convention Center.

HE&E Committee Action: Approved Item "a" to accept the grant award.
Regarding Item "b", directed staff to enter into negotiations with EyeOn Energy and the Minnesota Public Utilities Commission.
Regarding Item "c", directed staff to move forward with negotiations as to a 20-year Power Purchase Agreement. Prior to execution of any such agreements, that this matter return to the HE&E, W&M/Budget Committee, and City Council.
Referred recommended action to the Ways & Means/Budget Committee.

Action Taken: Concurrence with HE&E action

Staff report: Solar Photovoltaic Project MCC RCA

8. Motorcycle Patrol:

Amend Council Action to reflect that annual contract does not include service and maintenance.

PS&RS Committee Action: Approved

Action Taken: Sent forward without recommendation

Staff report: Motorcycle RCA

9. Fuller North Resurfacing Project:

a) Order the work to proceed and adopt the special assessments in the amount of $766,653.74 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessments bonds in the amount of $766,650.

T&PW Committee Action: Approved, as amended, postponing the resurfacing of the following streets until such time as the Stevens Ave Project is completed following the reconstruction of I-35W:
1st Ave S from 46th St E to 48th St E;
47th St E from Nicollet Ave S to Stevens Ave S; and
48th St E from Nicollet Ave S to Stevens Ave S.

Action Taken: Concurrence with T&PW action

Staff Reports: Fuller North Project; Map; Updated Resolutions

10. North Hiawatha Resurfacing Project:

a) Order the work to proceed and adopt the special assessments in the amount of $925,299.28 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $925,295.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Reports: North Hiawatha Project; Map

11. Nicollet Ave S and 60th St E Resurfacing Projects:

a) Order the work to proceed and adopt the special assessments in the amount of $144,898.04 for the Nicollet Ave S Project, and in the amount of $45,834.77 for the 60th St E project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $144,895 for the Nicollet Ave S Project, and in the amount of $45,830 for the 60th St E Project.

T&PW Committee Action: Approved, as amended. (Total assessment amount for the 60th St E Resurfacing Project corrected to $51,834.74.)

Action Taken: Concurrence with T&PW action

Staff Reports: Nicollet Ave S and 60th St E Projects RCA Map; 60th St E Assessment Correction; Corrected RCA and Resolutions

12. 2008 Alley Resurfacing Program:

a) Order the work to proceed and adopt the special assessments in the amount of $47,036.02 for the program; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $47,035.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: 2008 Alley Resurfacing Program

13. Keep America Beautiful Grant:

a) Authorize the acceptance of a $2,500 grant to implement the Keep America Beautiful Cigarette Litter Prevention Program; and

b) Increase the appropriation to the Clean City Cost Center by $2,500.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Keep America Beautiful Grant

14. Lease of City-Owned Office Space:

Authorize the negotiation and execution of a six-year lease, to include renewal options, with Froisatoni, LLC for office space in the Mill Quarter Municipal Parking Ramp (709 2nd St S). Revenue from the lease will be deposited into the Parking Fund.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Lease of City-Owned Office Space

15. Graffiti Abatement Contract:

Authorize an increase in the contract with Sani-Masters, Inc. in the amount of $200,000, for a new not-to-exceed amount of $500,000, for continued graffiti abatement. No additional appropriation necessary.

T&PW Committee Action: Approved

Action Taken: Approved

Staff Report: Graffiti Abatement

Discussion Items

16. Police Department Budget Update Report:

Receive and file.

Action Taken: Received and filed

Staff report: MPD Budget RPT

17. USI Wireless Contract:

Authorize amendment to contract C-23781 with USI Wireless, Inc., by $500,000 for fiber infrastructure based on customer requisites. No additional appropriation required.

W&M Action Taken 7/21/2008: Postponed 1 cycle, requesting additional information on a) Technical appropriations; b) Update on the BIS budget, specifically on the internal service fund; and c) Respond to CLIC’s information request relating to this expenditure.

Staff report 7/21/2008: USI Wireless Fiber Expansion RCA

Action Taken: Postponed 1 cycle (August 18, 2008)

18. Analysis of Redevelopment Finance District Legislation:

Receive and file.

Action Taken: Received and filed

7/7/2008: Staff direction

Staff report: Redevelopment Finance District RCA; Report

19. NRP Work Group:

Proposed structure and objectives for the City's relationship with neighborhoods going forward.

COW Actions Taken 7/24/2008: a) Postponed issuance of a Staff Direction to return to Committee of the Whole with an enabling resolution to create a Neighborhood and Community Advisory Board until after a public hearing takes place; b) Received and filed report from NRP Work Group; c) Establish Committee of the Whole as the home committee for future discussions and actions related to the approval and implementation of the proposed structure and objectives for the City's relationship with neighborhoods going forward with referral of subject matter to standing committees as appropriate; d) Refer the budget framework of the Administrative Support Allocations, Neighborhood Investment Fund, and Community Innovation Fund to the Ways & Means/Budget Committee for development of details related to the funding sources; e) Scheduled an adjourned session of the Committee of the Whole for August 20, 2008, at 5 pm to receive public comment on the content of the report received from the NRP Work Group on July 24, 2008.

Action Taken: No Action Taken

Staff reports: Request for Council Action, Report; Amended Report; Analysis of Neighborhood Expenditures

20. Composting/Disposal Contracts:

a) Direct the proper City officers to negotiate and execute a contract with RW Farms, LLC and/or Resource Recovery Technologies, LLC for the composting/disposal of street sweepings, yard wastes, and leaves from the Fall street sweeping program.
b) Consideration of (PRC) Permanent Review Committee’s recommendation on possible inclusion of labor peace provisions (Resolution 2007R-454) in the (RFP) Request for Proposal.

T&PW Action Taken 7/15/2008: a) Sent forward without recommendation; b) was not before the T&PW Committee.

W&M Action Taken 7/21/2008: Sent forward without recommendation.
Council Action 7/25/2008:

Action Taken: a) Approved authorization to negotiate and execute a contract with RW Farms, LLC and or Resource Recovery Technologies, LLC; and b) Approved to send forward to the full council the PRC recommendation that labor peace not include in the contracts for composting and disposal of street sweepings, yard wastes, and leaves from Fall street sweeping program; Further directing staff to bring forward amended findings to reflect that the contracts are for "composting and disposal only and not for collection".

Staff report: Fall Street Sweeping Program RCA

Staff report 7/17/2008: PRC Findings; and Resolution 2007R-454 (Approved by Council 8/31/2007)

21. Pre-Employment Drug & Alcohol Testing Policy and Procedures:

a) Adopt the proposed/revised Policy; b) Receive and file the procedures; and c) Direct staff to place the Policy and Procedures in the Policy Library.

Executive Action 5/7/2008: Approved, referred to Ways & Means/Budget Committee

W&M Action Taken 5/12/2008:
W&M Action Taken 6/16/2008:

a) Update the policy so that the substances and thresholds be removed from the policy and into the procedures so that they can be administered by the Human Resources Department in accordance with DOT standards.
b) Amend the criteria for responding to life-threatening emergencies to include "Dispatches or responds to life-threatening emergencies.
Council Action Taken 6/20/2008:

Executive Committee Action: Sent forward without recommendation.

Action Taken: Direction staff to return in 1 cycle (August 18, 2008) with a new policy, amending the current policy to include the following criteria: a) Handles cash, cash equivalents, checks, securities or has access to bank or investment accounts; b) Amend the criteria for responding to life-threatening emergencies to include "Dispatches or responds to life –threatening emergencies."; and c) Amend the policy so that the substances and thresholds be removed from the policy and added to the procedures so that they can be administered by the Human Resources Department in accordance with Minnesota state law on substances and thresholds.

Staff reports 5/7/2008: PreEmployment Drug Alcohol RCA; DRAFT Procedures and DRAFT Policy

Staff report 6/16/2008: Executive Summary RPT

Staff report 7/30/2008: Executive Summary

22. Planetarium:

Approve staff direction.

Action Taken: Deleted from the agenda

Upcoming Item - 8/18/2008

23. Boarded and Vacant Properties Status Report:

Receive and file report.

Action Taken 7/21/2008: Postponed to August 18, 2008

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, August 18, 2008

Next City Council Meeting: Friday, August 8, 2008

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Last updated Apr 16, 2012