Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, November 13, 2006

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy,

Hofstede, Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlements:

a) Authorize settlement of Jacqueline Schaeffer v. the City of Minneapolis, for the amount of $45,000, payable to Jacqueline Schaeffer and her attorney, Kenneth Udoibok; and authorize the City Attorneys Office to execute any documents necessary to effectuate the settlement; and
b) Authorize settlement of two charges of Ronald Benford v. the City of Minneapolis, for the total amount of $16,750, ($10,050 payable to Ronald Benford and $6,700 payable to his attorneys, Milavetz, Gallop & Milavetz, P.A.) in addition to a supplemental MCC training session; and authorize the City Attorney’s Office to execute any documents necessary to effectuate the settlement and release of claims.

Action Taken: Approved

Staff reports: Jacqueline Schaeffer; and Ronald Benford

2. Mobile Computer-Aided Dispatch (CAD):

Authorize amendment to the Unisys managed services contract C-18881 by $992,000 to image the hardware, provide on-going support and maintenance of CAD hardware for Minneapolis Fire and Police Departments, Hennepin County Medical Services and the University of Minnesota; Approve appropriation.

Action Taken: Approved

Staff report: Mobile CAD

3. Geographical Information Services (GIS) Infrastructure:

Authorize amendment to the Unisys managed services contract C-18881 by $71,623 to alter the infrastructure of the existing GIS system to a full-fledged enterprise system. No additional appropriation required.

Action Taken: Approved

Staff report: GIS Infrastructure

4. Shotspotter:

Authorize amendment to the Unisys managed services contract C-18881 by $62,863 to develop the infrastructure of the Shotspotter system and manage the network; Approve appropriation.

Action Taken: Approved, adding that these appropriations be managed within the 2006 budget allocations.

Staff report: Shotspotter

5. Utility Billing Insert - December 2006:

Approve second December utility billing insert on behalf of the Finance Department explaining Local Use Tax as required by new State law.

Action Taken: Approved

Staff reports: December Billing Insert CR; and Local Use Tax Insert

6. Property Tax Special Assessment of Delinquent Utility Charges:

Approve special assessment of delinquent charges.

Action Taken: Approved

Staff reports: PropertyTax Assmts CR; and 2006 Tax Assessments Report

7. Reclassified Appointed Position: Deputy Director, Transportation Coordinator to Deputy Director, Public Works:

a) Find that the proposed position meets the criteria in Section 20.1010 of code;
b) Approve the proposed (appointed) position allocated to grade 17 with 793 points; and
c) Approve annual salary, effective October 23, 2006.

Executive Committee Action: Approved 11/8/2006

Action Taken: Approved

Staff report: Dep Director Public Works CR; Classification Report; Factor Sheet; and Salary Ordinance

8. Intl. Assoc. of Fire Fighters (I.A.F.F.) Local #82 - Labor Agreement:

Authorize execution of a 14-1/2 month collective bargaining agreement between the City of Minneapolis and the I.A.F.F., Local #82, from October 15, 2005 through December 31, 2006.

Executive Committee Action: Approved 11/8/2006

Action Taken: Approved

Staff report: IAFF Local 82 Labor Agreement

9. AFSCME 9-1-1 - Labor Agreement:

Authorize execution of a 24-month collective bargaining agreement between the City of Minneapolis and the ASFCME 9-1-1 Unit, from January 1, 2006 through December 31, 2007.

Executive Committee Action: Approved 11/8/2006

Action Taken: Approved

Staff report: AFSCME 911 Labor Agreement

Community Planning & Economic Development (CPED)

10. SEMI/University Research Park Area:

Approve application to the MN Department of Employment & Economic Development for a Biosciences Business Development Public Infrastructure Grant.

CD Action: Approved

Action Taken: Approved

Staff report: SEMI Biosciences Appl

11. 2638 Colfax Ave N Renovation:

Accept low bid of EnviroBate Metro, Inc, $127,130, to accomplish renovation.

CD Action: Approved

Action Taken: Approved

Staff report: 2638 Colfax N Bid

12. Longfellow Phase II Neighborhood Revitalization Program (NRP) Neighborhood Action Plan:

a) Approve Plan, in an amount not to exceed $2,306,477; b) Increase CPED appropriation by $770,071; c) Refer $385,035 to 2007 budget & authorize reserve of the remaining $1,076,978.50 for Plan implementation in a reserve account for future year expenditures on the approved Plan, provided that no more than 70% of the amount approved for the Plan ($1,614,534) be obligated in the first three years after approval of the Plan; & d) Authorize any contracts or agreements needed to implement this request.

CD Action: Approved

Action Taken: Approved

Staff reports: Longfellow NRP Rpt; Longfellow NRP Plan; Longfellow NRP Wksht

13. Southeast Como Phase II NRP Neighborhood Action Plan:

a) Approve Plan, in an amount not to exceed $556,043; b) Increase CPED appropriation by $194,615; c) Refer $97,308 to 2007 budget & authorize reserve of the remaining $264,120 for Plan implementation in a reserve account for future year expenditures on the approved Plan, provided that no more than 70% of the amount approved for the Plan ($389,230) be obligated in the first three years after approval of the Plan; & d) Authorize any contracts or agreements needed to implement this request.

CD Action: Approved

Action Taken: Approved

Staff reports: SE Como NRP Rpt; SE Como NRP Plan; SE Como NRP Wksht

14. Windom Phase II NRP Neighborhood Action Plan:

a) Approve Plan, in an amount not to exceed $291,018; b) Increase CPED appropriation by $92,509; c) Refer $46,254 to 2007 budget & authorize reserve of the remaining $1,076,978.50 for Plan implementation in a reserve account for future year expenditures on the approved Plan, provided that no more than 70% of the amount approved for the Plan ($185,018) be obligated in the first three years after approval of the Plan; & d) Authorize any contracts or agreements needed to implement this request.

CD Action: Approved

Action Taken: Approved

Staff reports: Windom NRP Rpt; Windom NRP Plan; Windom NRP Wksht

Department of Regulatory Services

15. Healthy Homes Demonstration Grant:

Execute Agreement with United States Department of Housing and Urban Development to accept $1,000,000 in funding to reduce allergen triggers in homes of families whose children have asthma.

HE&E Action: Approved

Action Taken: Approved

Staff report: Healthy Homes Demonstration Grant

Department of Public Works

16. Hiawatha Public Works Facility - Feasibility of LEED Gold Certification:

a. Direct Public Works staff to plan and design the Facility to a level of quality that
achieves LEED Gold Certification.
b. Direct Public Works and Finance staff to seek additional funding sources,
including grants for the amounts necessary to achieve LEED Gold Certification,
and that these funding sources are identified by the time formal architectural
design services begin in March 2007.

HE&E Action: Approved, as follows:

a) Direct Public Works staff to plan and design the Hiawatha Public Works Facility to achieve LEED Gold certification;

b) Direct Public Works and Finance staff to seek additional funding sources, including grants, for the amounts necessary to achieve LEED Gold certification, with the caveat that Gold certification is to be achieved regardless of obtaining additional funding sources; and

c) Direct Public Works staff to analyze changes in its return on investment strategy with regard to energy and stormwater that extends the period of time for the analysis from 10 to 15 years.

T&PW Action: Concurred with HE&E action

Action Taken: Concurred with HE&E action

Staff reports: LEED Gold Certification ; Attachment

Police Department

17. Operation Nightcap - Driving While Intoxicated Saturation Program:

Accept award of $28,000 and execute grant agreement with Minnesota Department of Public Safety, State Patrol Division, to reimburse officer overtime for increased enforcement targeting impaired drivers, juvenile and young adult violators, speed violations and other enforcement to reduce accidents and increase driver safety; and Approve appropriation.

PS&RS Action: Approved, as amended (dollar amount changed to $13,800)

Action Taken: Approved

Staff report: Nightcap RCA

18. Safe & Sober Grant:

Accept $40,000 and execute grant agreement with State Department of Public Safety, Office of Traffic Safety, to pay overtime to Traffic Unit officers for increased enforcement targeting impaired drivers, juvenile and young adult violators, speed violations and other enforcement to reduce accidents and increase driver safety; and Approve appropriation.

PS&RS Action: Approved

Action Taken: Approved

Staff report: 2007 Safe & Sober Grant RCA

19. Drug Enforcement State and Local Task Force:

Execute addendum to United States Drug Enforcement Administration - State and Local Task Force Agreement to accept $31,145.50 to participate with up to two officers through September 2007; and Approve appropriation.

PS&RS Action: Approved

Action Taken: Approved

Staff report: DEA Task Force RCA

20. Cedar Lake Trail Phase 3:

a) Authorize the execution of a Grant Agreement between the Metropolitan Council and the City of Minneapolis in the amount of $1,800,000 for the completion of the Cedar Lake Trail, pending satisfactory review by the proper City officers; and b) Approve appropriation.

T&PW Action: Approved

Action Taken: Approved

Staff report: Cedar Lake Trail

21. Road Maintenance Agreement:

Approve resolution authorizing the negotiation and execution of a Road Maintenance Agreement between Hennepin County and the City of Minneapolis for the routine maintenance of roadways, bridges, street signs, pavement markings, and traffic signals located within the corporate City limits, effective January 1, 2007 through December 31, 2009.

T&PW Action: Approved

Action Taken: Approved

Staff report: Road Maintenance Agreement

Discussion Items

22. Digital Inclusion Task Force:

a) Approve selection of Minneapolis Foundation as fund agent; and
b) Select an elected official to serve as representative on the Interim Advisory Board.

Action Taken: a) Approved selection of Minneapolis Foundation as fund agent; and b) Selected Council Member Glidden as the elected official serving as the Council representative on the Interim Advisory Board.

Staff report: Digital Inclusion Task Force

23. Security Services:

Authorize negotiation and execution of a contract with Avalon Fortress Security for providing house security services at the Minneapolis Convention Center (MCC) at an estimated cost of $1,300,000, and for security services for Minneapolis Water Works and Emergency Mobilization at an estimated annual cost of $560,000, for an initial one-year period with two one-year renewal options.

T&PW Action: Sent forward without recommendation. City Attorney directed to investigate the applicability of Chapter 422.190 of the Minneapolis Code of Ordinances to this RFP (relating to the Convention Center, Water Works, and Emergency Mobilization), and also to examine the applicability of incorporating a card check process into future RFPs.

W&M Action: Approved staff recommendation adding the following provisions a) that staff incorporate into the contract provisions requiring Avalon to allow voluntary card check as a means to organize; and b) further incorporating provisions for employees currently providing these services regarding pay rates and job security consistent with letters received from Avalon dated November 10, 2006.

Staff Direction: that the City Attorney report back in 3 cycles to Ways & Means/Budget Committee with a report on recommendations for applying a requirement of voluntary card check or other means of accomplishing labor peace objectives for service contracts on city-owned facilities.

Staff reports: Security Services; Updated Staff Report ; AFSCME Letter ; Avalon Ltr ; Updated Pay Rates

24. Contingency Budget - $1.5 Million:

a) Approve appropriation increase to the Department of Regulatory Services in the amount of $700,000; and decrease the Contingency Fund appropriation by $700,000 for nuisance abatements contracted costs; and
b) Approve appropriation increase to the Minneapolis Police Department for budget overages caused by increased overtime, technology and professional services costs in the amount of $1,500,000.

Action Taken: Directed finance staff to work with Regulatory Services, CPED, and any other necessary parties and to return back to Ways & Means/Budget Committee in 1 cycle with options to provide sufficient funding for the nuisance abatement for the 2007 budget year; and further to refer this to Public Safety & Regulatory Services Committee at their next meeting (11/21/06) for a presentation on this program, the results of this program and a policy discussion.

Approved allocating $450,000 to Regulatory Services and $1.1 million to Police Department from the contingency fund; and further directed the Police Department to provide a written report to all council members before the Committee of the Whole on 11/15/2006 summarizing the steps that the department is taking to reduce cost between now and the end of the year to reduce the budget gap.

Staff reports: Regulatory Services CR; and Police Dept Overage CR

25. Community Engagement Report:

Receive and file report from staff in response to the Council direction of May 12, 2006 to review and summarize previously documented feedback, reports and recommendations on the City of Minneapolis’ current Community Engagement System and activities.

Action Taken: Received and filed report and directed staff to forward the report to neighborhood organizations for review and comments.

Staff reports: Community Engagement CR; and CE Process Report

26. Competitive Franchising:

Direct staff to examine the process for potential changes, that would encourage competitive franchising and to report back with recommendations.

Action Taken: Approved

Staff report: Competitive Franchising CR

Community Planning & Economic Development (CPED)

27. Southeast Minneapolis Industrial (SEMI) Redevelopment & Tax Increment Finance Plans for Pooling in Bioscience Sub-zone:

Consider Modification No. 8 to SEMI Area Redevelopment Plan, Modification No. 1 to the SEMI Area Phase 1 TIF Plan #69, Modification No. 2 to the SEMI Area Phase 2 TIF Plan #72, Modification No. 2 to the SEMI Area Phase 3 TIF Plan #79 & Modification No. 1 to the SEMI Area Phase 5 TIF #91.

W&M to review and comment for public hearing at Comm Dev on December 12, 2006.

Action Taken: Submitting comment applauding staff for great job

Staff reports: SEMI Rpt; SEMI Mods

Business Plan Presentations

28. 5-Year Business Plan Presentation - 911/311:

Receive and File.

Action Taken: Postponed for 1 cycle

Staff reports: 911/311 Business Plan

Addendum Item

29. LGA and levy allocations:

Discuss impact of redistribution of LGA and levy allocations.

Action Taken: No action taken

Upcoming Items

November 27 – Business Plan Presentations (City Coordinator, Finance, BIS, Human Resources, Communications)

November 29 – Budget Mark-up Meetings

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, November 27, 2006

Next City Council Meeting: Friday, November 17, 2006

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Last updated Oct 18, 2011