Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, July 31, 2006

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlement:

Authorize settlement of the lawsuit filed by Ren Xin Qiu v. City of Minneapolis, Don Peddler, Linda Marie Monroe, and Choice Auto Rental, Inc., in the amount of $3,000, payable to Ren Xin Qiu and his attorney, Mark Stephenson; and authorize the City Attorney’s Office to execute any documents necessary to effectuate the settlement.

Action Taken: Approved

Staff report: Ren Xin Qiu

2. Crowd Management Event Staffing Services:

Approve issuance of Request for Proposal (RFP) to provide crowd management event staffing services for the Minneapolis Convention Center for the period beginning January 1, 2007 through December 31, 2008, with three one-year renewable options, at an estimated annual cost of $900,000. (Payable from Convention Center Fund)

Action Taken: Approved

Staff report: Crowd Management Staff CR

3. BAGS of Minnesota LLC:

Authorize proper City officers to negotiate and execute a contract with BAGS of Minnesota LLC for providing guest baggage services at the Minneapolis Convention Center, effective September 1, 2006, for an initial period of two years with three one-year renewal options at an estimated annual cost of $50,000. (Payable from Convention Center Fund)

Action Taken: Approved

Staff report: BAGS of Minnesota CR

4. Liability Claims Administration Services – Crawford & Company:

Authorize a) proper City officers to negotiate and execute a new contract with Crawford & Company to provide Liability Claims Administration for a five year period at an estimated $185,582 for the first year, 2% increase on the second year, 4% increase on the third and fourth year, and a 5% increase on the fifth year. Monthly allocated expenses may increase dependent on the volume of specialized claims, court appeals, or emergency responses. Contract period to begin on October 1, 2006; and
b) extension of Contract #C99-14637 with Crawford & Company to continue in the provision of Liability Claims Administration services to October 15, 2006 at the same administrative fee arrangement. The total sum estimated to be expended in administrative fees for this period will be $143,100.

Action Taken: Approved

Staff report: Crawford Company CR

5. Mechanical Inspector Position:

Approve to hire Joseph Scharrer at step 7 of the salary scale for Mechanical Inspector, Construction Code Services, in the Construction Inspections Unit.

Action Taken: Approved

Staff reports: Mechanical Inspector CR; Joseph Scharrer; and Job Description

6. The Jourdain Mixed-Use Development (2000-2012 Portland Ave):

Authorize a construction contract with Watson Forsberg Company.

CD Action: Approved

Action Taken: Approved

Staff Report: Jourdain Mixed-Use Development Report

7. American Indian Neighborhood Revitalization Program (NRP) Phase II Neighborhood Action Plan:

a) Approve NRP Phase II Neighborhood Action Plan, in an amount not to exceed $537,208; b) Increase CPED appropriation by $268,604; c) Authorize refer $53,721 to the 2007 budget & reserve the remaining $214,883 for Plan implementation in a reserve account within Fund CNR0 for future years expenditures on the approved Plan provided that no more than 70% of the amount approved for the Plan ($376,045) shall be obligated in the first 3 years after approval of the Plan; & d) Authorize contracts or agreements needed to implement this request.

CD Action: Approved

Action Taken: Approved

Staff Reports: American Indian NRP Phase II Neighborhood Action Plan Report and Action Plan for Phase II

Department of Health & Family Support

8. Emergency Communications and Health Outreach Project:

Execute contract with Minnesota Counties Research Foundation as fiscal agent for ECHO Project.

HE&E Action: Approved

Action Taken: Approved

Staff report: Minnesota Counties Research Foundation

9. Health Care Coverage Assistance Services:

Execute contract with Portico Healthnet for up to $90,000 annually for services during the period August 1, 2006 through June 30, 2008.

HE&E Action: Approved

Action Taken: Approved

Staff report: Health Care Coverage Assistance Services

Department of Regulatory Services

10. Lead Hazard Reduction Project:

Establish new grant funded position of Code Compliance Officer I for term of HUD Round XII grant project.

HE&E Action: Approved

Action Taken: Approved

Staff report: Lead Hazard Reduction Project

Fire Department

11. Alarmed and Alert Smoke Alarm Program:

Execute agreement with State of Minnesota Department of Health to participate in Program; and Accept $4,000 to reimburse Fire Department for program related costs; and Approve appropriation.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Alarmed and Alert Smoke Alarm Program

Police Department

12. Speed Limit Enforcement Program:

Accept $7,200 grant and execute grant agreement with Minnesota Department of Public Safety, State Patrol Division, to reimburse overtime costs to officers for increased enforcement targeting speed violations and other enforcement to reduce accidents; and Approve appropriation.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Speed Limit Enforcement Program

13. Police Motorcycles:

Execute agreement with Fairbault Harley-Davidson to provide police motorcycles to Department for one year.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Police Motorcycles contract

14. Underage Drinking:

Accept $3,000 and execute agreement with Minnesota Commissioner of Public Safety to support liquor compliance in Second Precinct for enforcement and investigation to address "party houses" in University of Minnesota area; and Approve appropriation.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Underage Drinking liquor compliance

Regulatory Services

15. Rubbish and Refuse Removal:

OP #6400 – increase contract with Trades Unlimited for a new two-year expenditure of $400,000 by reallocating $100,000 from existing contracts which have lower expenditures.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Rubbish and Refuse Removal bid

16. Central Avenue Paving Project:

Authorize an amendment increasing the contract with Park Construction Company by $1,713,919.72, for a revised contract total of $7,495,746.00, and extending the contract expiration date from December 31, 2005 to December 31, 2007. No additional appropriation required.

T&PW Action: Approved

Action Taken: Approved

Staff Report: Central Av Paving Project

17. Bids:

a) OP 6624, Accept low bid of Veit and Company, Inc., in the amount of $1,806,691, to furnish and deliver all labor, materials, equipment, and incidentals necessary to accomplish the Heritage Park Hope VI stormwater ponds and park improvements; and

b) OP 6633, Accept low bid of Burner Services, Inc., in the amount of $38,700, to furnish all labor, material, equipment, and incidentals necessary for the removal and replacement of the hot water boiler at the Government Center Parking Ramp.

T&PW Action: Approved

Action Taken: Approved

Staff Reports: Bid 6624; Bid 6633

Discussion Items

18. Grant Park Tax Increment Financing:

Consideration of Modification No. 2 to the Grant Park TIF Plan; request W&M/Budget Committee review and submit its comments at the CD public hearing.

W&M to review and comment for public hearing at Comm Dev on August 8, 2006.

Action Taken: No Comment

Staff Reports: Grant Park Tax Increment Financing Report, Modification #2 Grant Park TIF

19. 46 th Street Light Rail Transit Station:

Consider Modification No. 1 to the 46 th Street LRT Station Area Redevelopment Plan and Modification No. 108 to the Common Plan; request W&M/Budget Committee review and submit its comments at the CD public hearing.

W&M to review and comment for public hearing at Comm Dev on August 8, 2006.

Action Taken: No Comment

Staff Reports: 46 th Street Light Rail Transit Station Report, Modification #1 and Modification #108

20. Non-Motorized Transportation Pilot Project Grant Agreements:

a) Authorize the proper City officers to execute the MnDOT (Pass Through Grant) Agreement between the State of Minnesota and the City of Minneapolis to provide up to $996,000 in Federal grant funding for the Non-Motorized Transportation Pilot Project in effect for the period of June 7, 2006 through December 31, 2006;

b) Authorize the proper City officers to execute an agreement with Transit for Livable Communities (TLC) to perform specific work efforts as outlined in and in accordance with MnDOT Agreement No. 89757, which provides up to $996,000 in Federal grant funding in effect for the period of June 7, 2006 through December 31, 2006; and

c) Approve resolution increasing the appropriation and revenue for the project by $996,000.

d) Approve resolution appointing the Commissioner of Transportation as agent of the City of Minneapolis to accept federal aid funds available for transportation-related projects.

T&PW Action: Approved (items a - c), Item d added to W&M agenda

Action Taken: Approved amended report. Staff directed to come back to Committee of the Whole 8/3/06 with a report on what the obligations of TLC and what remedies the City might have in the unlikely event of non-performance and as clear as possible a delineation of how the City’s responsibility in this case would differ from any federal funds that we receive directly to the City in terms of our liability for non-performance.

Staff Reports: Non-Motorized Transportation Pilot Project-Revised ; Work Plan ; MnDOT Agreement; TLC Agreement; and Agency Resolution

21. WiFi Initiative:

a) Receive and file update regarding Digital Inclusion Advisory Team/Community Benefits Recommendations Process; and b) Approve the adoption of the Wireless Minneapolis Digital Inclusion Task Force Final Report as a basis for Wireless Minneapolis contract negotiations.
W&M/Budget Action: Postponed for 3 cycles with direction to Deputy Director Sheehy to appoint one representative from CPED to the Digital Inclusion Task Force. 5/22/2006

Action Taken: Approved

5/22/06 Staff reports: Digital Advisory Team CR; DAT Roster; Letter of Invitation; Meeting Schedule; Presentation

Staff reports: FinalReport letter CR; Digital Inclusion Task Force FINAL Report

Postponed Items

Fire Department

22. Fire Department Commercial Inspection Program:

Authorize the Fire Department to
a. Move forward with a formalized Commercial Inspection Program;
b. Staff the program by adding four full-time positions.
c. Authorize work with Budget Office to develop a fee structure for the Program that would cover the personnel and administrative costs, and to proceed with an ordinance amendment to establish the fees.
d. Authorize apply the revenues received from the Program to the Fire Department General Fund.

Public Safety & Regulatory Services Committee Action: Approved 3/1/2006;
W&M/Budget Action: Postponed 3/6/2006

Action Taken: Postponed

Staff report: Commerical Building Inspection Program request for council action

Upcoming Items

23. (August 14, 2006) - New Central Library Project:

Close Out Report.

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, August 14, 2006

Next City Council Meeting: Friday, August 4, 2006

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Last updated Apr. 16, 2012