Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, June 12, 2006

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy,

Hofstede, Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Consent Items

1. Legal Settlement:

Authorize the following settlements a) Aynababa Abebe v. City of Minneapolis and Sgt. Tim Davison in the amount of $7,000, payable to Aynababa Abebe and her attorney, Christina Makens;
b) Kristen Thompson v. City of Minneapolis, et al., by payment to Kristen Thompson and her attorney, Russ Crowder in the amount of $185,000, and payment to Guide One Insurance and its attorney Samuel Rufer in the amount of $20,000; and
Authorize the City Attorney’s Office to execute any documents necessary to effectuate the above settlements and release of claims.

Action Taken: Approved

Staff reports: Aynababa Abebe; Kristen Thompson

2. Business Intelligence Application:

Authorize execution of a contract with Cognos Corporation for Business Intelligence application, training, and services.

Action Taken: Approved

Staff report: Cognos Corporation

3. Citation Issuance System:

Authorize execution of a $350,000 contract with Advanced Public Safety for citation applications, training, hardware, and services plus annual support and maintenance over 5 years; Approve appropriation.

Action Taken: Approved with staff direction that the shared cost be reflected in future allocations in the BIS rate model.

Staff report: Citation Issuance System

4. Utility Billing Insert - July 2006:

Approve utility billing insert on behalf of the Public Works Department, Solid Waste Division announcing the "household hazardous waste drop-off sites and schedules."

Action Taken: Approved

Staff reports: July Billing Insert CR; Household Hazardous Waste Insert

5. Donation to GMCVA

Authorize acceptance of funds in the amount of $176,000 from the non-profit Convention Events fund; Authorize appropriation.

Action Taken: Approved

Staff report: GMCVA Donation CR

6. Bid:

OP 6609, Accept low bid of Collins Electrical Systems Inc., d.b.a. ColliSys, in the amount of $383,500, to furnish and deliver lighting control system upgrades at the Convention Center.

Action Taken: Approved

Staff report: Lighting Bid CR

Fire Department

7. 2003 Homeland Security & Exercise Grant:

Adjust Fire Department and Public Works appropriations to appropriately pay for the remaining grant expenditures, which ends June 30, 2006.

Action Taken: Approved and referred to Public Safety & Regulatory Services Committee

Staff report: 2003 Homeland Security Grant

8. Contract amendment with Parker Rosen L.L.C.:

Authorize amendment to Contract #C-23087 with Parker Rosen. L.L.C. increasing the contract amount (not to exceed $100,000).
W&M/Budget Action: Postponed for 1 cycle on 5/22/06

Action Taken: Approved

Staff report: Parker Rosen LLC

9. Cedar Riverside Neighborhood First Step NRP Action Plan (Phase I):

a) Approve Action Plan specifically those parts which fall under City jurisdiction;
b) Approve appropriation in the amount of $350,000;
c) Authorize execution of contracts and agreements needed.

Action Taken: Approved and referred to Community Development Committee

Staff report: Cedar Riverside NRP Plan CR

10. New Appointed Position: Director, Business Administration:

a) Find that the proposed position meets the criteria in Section 20.1010 of code;
b) Approve the proposed (appointed) position allocated to grade 12 with 563 points;
c) Approve annual salary, effective May 26, 2006; and Passage of Salary Ordinance.

Executive Committee Action: Approved 6/7/06

Action Taken: Approved

Staff reports: Dir Business Admin CR; Classification Report; Factor Sheet and Salary Ordinance

11. Director, Budget Information and Coordination:

Approve position reclassification, grade 11 (513 points), effective June 9, 2006; and Passage of Salary Ordinance.

Executive Committee Action: Approved 6/7/06

Action Taken: Approved

Staff reports: Dir Budget Info and Coord CR; Classification Report; Factor Sheet and Salary Ordinance

12. Assistant City Coordinator, Convention Center:

Approve an annual salary schedule for the position in exception to the adopted appointed employee’s compensation plan, effective June 16, 2006; and Passage of Salary Ordinance.

Executive Committee Action: Approved 6/7/06

Action Taken: Approved

Staff reports: Assistant City Coordinator, Convention Center and Salary Ordinance

CPED

13. New French Bakery (828 Kasota Ave):

Consider resolution giving preliminary approval of up to $9 million in Tax-exempt and Taxable Limited Tax Supported Development Revenue bonds, Common Bond Fund Series 2006, to be issued through the Common Bond Fund and designating the bonds as bonds entitled to the security provided by Ordinance No. 87-OR-084, Tax Reserve and Pledge Ordinance to finance the purchase and renovation of building and equipment for wholesale bakery.

CD Action: Approved

Action Taken: Approved

Staff Reports: New French Bakery CR

14. Parcel D West Redevelopment Contract:

a) Approve amendment to the Amended and Restated Redevelopment Contract between the City of Minneapolis and Brighton Nine/Portland LLC for portions of Parcel D West; b) Increase CPED-West Side Milling appropriation by $125,000; c) Increase CPED revenue budget by $272,492.

CD Action: Approved

Action Taken: Approved

Staff Reports: Parcel D West Redevelopment Contract CR

15. Minnesota Shubert Center:

a) Approve terms of the Grant Agreement with the MN Dept of Employment & Economic Development (2005 State bonding of $1 million for per-design and design); the Design Sub-Grant Agreement with Artspace Projects, Inc; the Amendment to Contract for Private Redevelopment and Option Agreement with Artspace Projects, Inc.; and the NRP Grant Agreement, on behalf of the Downtown Minneapolis Neighborhood Assn ($95,000) and authorize execution of documents;
b) Authorize acceptance of Grant funds; Approve appropriation.

CD Action: Approved

Action Taken: Approved

Staff Reports: Shubert Center; REVISED Report

16. Neighborhood Revitalization Program Director’s & Officer’s Insurance for Neighborhoods:

a) Approve the use of $52,706 of NRP’s 2006 Administrative Budget for securing Directors and Officers and Employee Liability insurance for Minneapolis neighborhood organizations and the Minneapolis Neighborhood Revitalization Policy Board; b) Authorize contracts or agreements needed to implement this request.

CD Action: Approved

Action Taken: Approved

Staff Reports: NRP Director’s & Officer’s CR, NRP Spreadsheet and NRP Attachment

17. Homeownership & Century Homes Programs:

a) Approve subsidy to the properties in staff report equal to 50% of the development gap for the properties in the Century Homes program and 100% of the gap for those properties in the Homeownership Program; b) Approve the Senior Regeneration Program as an emphasis of both Century Homes and the Homeownership Programs and $300,000 in funding for this activity; c) Approve increase in CPED-Residential Finance Fund by $300,000.

CD Action: Approved

Action Taken: Approved

REVISED Staff Report: Homeownership & Century Homes Programs CR

Department of Health & Family Support

18. Public Health Preparedness and Response to Bioterrorism:

Amend Master Grant Agreement with Minnesota Department of Health to add $50,920; for participating in public health preparedness and response for pandemic influenza; and Approve appropriation.

HE&E Action: Approved

Action Taken: Approved

Staff report: Public Health Preparedness and Response to Bioterrorism Grant Agreement

19. Research Project for Pregnant Women:

Authorize submit grant application to the United States Department of Health and Human Services seeking up to $1,200,000 to support a research project to validate an automated, web-based psychosocial screening instrument for pregnant women.

HE&E Action: Approved

Action Taken: Approved

Staff report: Research Project for Pregnant Women

Department of Inspections

20. Lead Safe Housing:

Execute agreement with Minnesota Health Department to accept an amended amount of $8,600 for temporary removal and relocation of affected children and families to lead-safe properties and other costs associated with mandated lead hazard reduction activities.

HE&E Action: Approved

Action Taken: Approved

Staff report: Lead Safe Housing Grant Amendment

Department of Health & Family Support

21. Health Care Coverage Assistance Services:

Issue Request for Proposals for services to be provided to Minneapolis Public Schools for up to two school years; Authorize staff to evaluate the proposals received, select the successful proposal, and without further Council approval, enter into the appropriate contract with the selected vendor, not to exceed $100,000 annually.

HE&E Action: Approved, as amended

Action Taken: Approved

Staff report: Health Care Coverage Assistance Services

Police Department

22. Bomb Disposal Services:

Execute Amendment #1 to Joint Powers Agreement with Minnesota Department of Public Safety to provide bomb disposal services to other jurisdictions within the State as needed, and to be reimbursed for these services at a rate of $175 per hour; and Approve appropriation of $27,000.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Bomb Disposal Services request for council action

23. Child Development Policing Program:

Accept $250,000 and execute grant agreement with Minnesota Department of Public Safety, to support children witnessing violence in their environment; and Approve appropriation.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Child Development Policing Program request for council action

24. 2005 Buffer Zone Protection Program:

Amend grant agreement to extend grant period until the full awarded funds of $387,024 are expended.

PS&RS Action: Approved

Action Taken: Approved

Staff report: 2005 Buffer Zone Protection Program request for council action

25. Central Weed and Seed Program:

Amend contract with Pillsbury United Communities to decrease grant award funding for overtime or other police services; and Approve appropriation decrease of $10,252.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Central Weed and Seed Program request for council action

26. SafeZone Collaborative:

Accept donation of $60,000 from US Bancorp for use by SafeZone Collaborative, Downtown 2006 Administrative Budget.

PS&RS Action: Approved

Action Taken: Approved

Staff report: SafeZone Collaborative request for council action

27. Auto Theft Bait Vehicle Program:

Accept 1999 Honda Civil from State Farm Mutual Auto Insco to enhance auto theft prevention bait vehicle program.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Auto Theft Bait Vehicle Program request for council action

28. Safe City:

a. Execute agreement with Minnesota Department of Public Safety to receive funds for increased patrol and law enforcement in downtown Minneapolis;
b. Execute sub-recipient agreements with state regional, county and local law enforcement agencies to assist with the enforcement.
c. Approve appropriation of $1,533,000.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Safe City request for council action

29. Pre-Service Law Enforcement Training Course:

Issue Request for Proposals for the Police Department to conduct training course which meets state licensing standards.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Pre-Service Law Enforcement Training Course request for council action

City Attorney

30. Criminal Justice Coordinating Committee:

Execute amendment to agreement with Hennepin County to extend term of agreement to January 31, 2010.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Criminal Justice Coordinating Committee request for council action

Finance Department

31. Anonymous Donation:

Accept donation of $200 made in response to Local Government Aid cuts, to be allocated between Police, Fire and Public Works Departments.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Anonymous Donation request for council action

32. 2006 Alley Resurfacing Program:

a) Order the City Engineer to proceed with the work and adopt the special assessments in the amount of $78,000.31 for the project; and

b) Request the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $78,000 for the program.

T&PW Action: Approved subject to staff reporting back at Committee of the Whole on the condition of the alley located from Sheridan Av N to Thomas Av N between Farwell & 12th Av N regarding the concerns of residents.
Staff further directed to analyze unpaved alleys in the City to determine why they are still unpaved, the impact on maintenance, and how they function relative to stormwater management.

Action Taken: Concurrence with T&PW action

Staff Report: 2006 Alley Resurfacing Program

33. Traffic Signal Indication LED Conversion Program:

Authorize increasing the appropriation and revenue for the Traffic Signal LED Conversion Program by $143,000, to be reimbursed by Xcel Energy rebate funds designated for energy consumption reduction programs.

T&PW Action: Approved

Action Taken: Approved

Staff Report: LED Conversion Program

34. Priority Vehicle Control System Project:

Authorize increasing the appropriation and revenue for the Priority Vehicle Control System Project by $176,555.81, to be reimbursed by Federal ISTEA funding from MnDOT.

T&PW Action: Approved

Action Taken: Approved

Staff Report: Priority Vehicle Control System

35. Cleaning and Lining of Cast Iron Water Mains:

Authorize amendment increasing the contract with J. Fletcher and Creamer & Son, Inc. by $383,500, for a revised contract total of $1,831,296.50, for the addition of 26,000 feet of cast iron water main to be cleaned and lined in 2006. Funds are available within the existing project budget.

T&PW Action: Approved

Action Taken: Approved

Staff Report: Water Mains

36. MnDOT/City of Minneapolis Routine Maintenance Agreement:

Authorize the proper City officers to sign and execute an amendment to the Biennial Routine Maintenance Agreement between the State of Minnesota, Department of Transportation and the City of Minneapolis, effective July 1, 2005 through June 30, 2007, or until a new agreement is negotiated to replace it.

T&PW Action: Approved

Action Taken: Approved

Staff Reports: Routine Maintenance Agreement; Agreement

Community Planning & Economic Development/Planning Division

37. West Broadway Alive! Master Plan

Authorize hiring SEH Short Elliott Hendrickson, Inc. for the West Broadway Alive! Master Plan: Authorization to use CDBG funding from the CPED-Planning budget and NRP Funding (Wards 3, 4 and 5).

Z&P Action: Approved

Action Taken: Approved

Staff report: West Broadway Alive! Master Plan

Discussion Items

38. In-House Security Services:

Approve issuance of Request for Proposal (RFP) to provide security services for the Minneapolis Convention Center facility for an initial one year period, effective September 1, 2006, with two one-year renewable options, at an estimated annual cost of $1,510,000. (Payable from Convention Center Fund)

Action Taken: Approved, subject to contract compliance with Living Wage Ordinance

Staff report: In House Security CR

Time Certain: 1:45 p.m.

39. 2020 Vision, Five Year City Goals & Strategy Directions, and Working Values

Adopt new vision, goals, strategy directions and working values.

Action Taken: Approved

Staff reports: 2020 Vision CR; Vision, Goals, Strategy Sheet

40. Target Center Arena Lease, Operating, Management, Use and Assurances Agreement::

a) Approve terms of the amendment;
b) Authorize proper City and MCDA officials to execute the amendment;
c) Approve appropriation ($1,200,000).

Action Taken: Approved and referred to MCDA Board of Commissioners

Staff reports: Target Center Arena Lease CR; Lease Amendment; and Sample Statement

41. RFP for Advertising in Parking Ramps and Adjoining Walkways:

Approve the inclusion of alternative advertising types in conjunction with the backlit ad panel units for skyway advertising.

T&PW Action: Approved

Action Taken: Approved

Staff Report: Advertising in Parking Ramps

Postponed Items

42. Deep Rock Project (re vicinity of 2700 E 28th St):

Authorize CPED appropriation increase of $63,442 for pollution remediation.

Community Development Committee Action: Approved 5/2/06; Referred to Ways & Means/Budget Committee; Postponed by W&M on 5/8/06; Postponed by W&M for 2 cycles on 5/22/06.

Action Taken: Postponed

Staff Report: Deep Rock Project

Fire Department

43. Fire Department Commercial Inspection Program:

Authorize the Fire Department to
a. Move forward with a formalized Commercial Inspection Program;
b. Staff the program by adding four full-time positions.
c. Authorize work with Budget Office to develop a fee structure for the Program that would cover the personnel and administrative costs, and to proceed with an ordinance amendment to establish the fees.
d. Authorize apply the revenues received from the Program to the Fire Department General Fund.

Public Safety & Regulatory Services Committee Action: Approved 3/1/06;
W&M/Budget Action: Postponed 3/6/06

Action Taken: Postponed

Staff report: Commerical Building Inspection Program request for council action

44. WiFi Initiative:

Receive and file update regarding Digital Inclusion Advisory Team/Community Benefits Recommendations Process.
W&M/Budget Action: Postponed for 3 cycles with direction to Deputy Director Sheehy to appoint one representative from CPED to the Digital Inclusion Task Force. 5/22/06

Action Taken: Postponed

Staff reports: Digital Advisory Team CR; DAT Roster; Letter of Invitation; Meeting Schedule; and Presentation

Upcoming Item

45. (July 17, 2006) - New Central Library Project:

Close Out Report.

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, June 26, 2006

Next City Council Meeting: Friday, June 16, 2006

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Last updated Apr. 19, 2012