Ways & Means/Budget Committee Agenda

Standing Committee of the City Council, Minneapolis, Minnesota

Regular Meeting

Monday, May 8, 2006

1:30 p.m. - Room 317 City Hall

NOTE:  All cellular telephones, pagers and BlackBerry devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members: Council Members Ostrow, Schiff, Colvin Roy, Hofstede,
Glidden, Hodges (quorum 4)

Council Committee Coordinator: Anne Roth (612) 673-3130

Public Hearings

Time Certain: 1:45 p.m.

Civil Service Commissioners:

Consider the reappointments of E. Maurice Nakumbe and Christine Siewert as Civil Service Commissioners.

Action Taken: Approved

Staff report: Civil Service Commissioners

Consent Items

1. Legal Settlement:

Authorize settlement by payment of $1,250 to Dejuan Haggins; and authorize the City Attorney’s office to execute any documents necessary to effectuate this settlement.

Action Taken: Approved

Staff report: Dejuan Haggins

2. New Central Library Project - Change Orders:

Approve a) Change Order No. 6 increasing Contract Number C-19758 with Graham Penn-Co Construction, Inc. by $111,761; b) Change Order No. 4 increasing Contract Number 019830 with Schindler Elevator Corporation by $11,488; c) Change Order No. 7 increasing Contract Number C-20133 with HKL Cladding Systems, Inc. by $328,491; and d) Change Order No. 8 increasing Contract Number C-20133 with HKL Cladding Systems, Inc. by $174,730.

Action Taken: Approved

Staff reports: Graham Penn-Co; Schindler Elevator; HKL Cladding #7; and HKL Cladding #8

3. Utility Billing Insert - June 2006:

Approve utility billing Insert promoting 311 and the services it provides.

Action Taken: Approved

Staff reports: JuneUtility Bill CR; 311 Insert

4. Guest Baggage Services:

Approve issuance of Request for Proposal (RFP) to provide guest baggage services at the Minneapolis Convention Center, effective August 1, 2006, for an estimated annual cost of $50,000.

Action Taken: Approved

Staff report: Guest Baggage Services RFP

5. Bid OP#6603:

Acceptance of the low bid of Swanson and Youngdale, Inc. for the removal and replacement of wall fabric at the Minneapolis Convention Center in the amount of $108,440.

Action Taken: Approved

Staff report: Swanson and Youngdale Bid

6. 2006 Workers Compensation Expenses - 1 st Quarter:

Receive and file report of payments made on behalf of the City's Workers' Compensation (WC) obligation. These include the WC Payroll, medical bills, professional service invoices and claim expenses for the first quarter of 2006 for the total amount of $1,195,325.37.

Action Taken: Received and Filed

Staff reports: Workers Comp Expenses CR; Report

7. Minneapolis City Supervisors’ Association - Labor Agreement:

Execute 12-month collective bargaining agreement between the City of Minneapolis and Minneapolis City Supervisors’ Association, from January 1, 2006 through December 31, 2006.

Executive Committee Action: Approved 5/3/06

W&M Action Taken: Approved

8. AFSCME Clerical Unit, Local #9 - Labor Agreement:

Execute 12-month collective bargaining agreement between the City of Minneapolis and AFSCME Clerical Unit, Local #9, from January 1, 2006 through December 31, 2006.

Executive Committee Action: Approved 5/3/06

W&M Action Taken: Approved

9. Ordinance Chapter 38 - Living Wage and Responsible Public Spending Regulations:

Receive and file the recommended Waiver Criteria.

Action Taken: Received and Filed

Staff reports: Living Wage Ordinance CR; Waiver Criteria

10. Central Avenue Lofts (vicinity of southwest corner of Central Ave & 24th Ave NE):

Consider Central Ave Lofts Tax Increment Finance (TIF) Plan, Mod 6 to the Central Ave Redevelopment Plan, and Mod 107 to the Common Plans (the "Plan") for project proposed by Sherman Associates, Inc for new construction of a 66-unit rental apartment building, ground floor commercial, underground parking & seven for-sale townhouses (W&M/Budget Comments 4/25/06: Expressed great satisfaction of the project by redeveloping an under-utilized parcel, creating new affordable housing, having US Bank as an anchor tenant, and the best use of tax increment financing).

CD Action: Approved

Action Taken: Approved

Staff Reports: Central Av Lofts Request, Central Av Lofts Resolution, Worksheet & DFC Action
Staff Reports (4/18/06): Central Av Mod 6 Redev Plan, Central Av Lofts TIF Plan & Central Av Lofts Mod 107 Plan

11. Deep Rock Project (re vicinity of 2700 E 28th St):

Authorize CPED appropriation increase of $63,442 for pollution remediation.

CD Action: Approved

Action Taken: Postponed for 1 cycle

Staff Report: Deep Rock Project

12. Permit Fees:

a. Subject matter of ordinances amending Title 3 of the Minneapolis Code of Ordinances relating to Air Pollution and Environmental Protection, moving permit fees to Appendix J and Chapter 91, and increasing certain permit fees, as follows:

Amending Chapter 46 relating to Minneapolis Solid and Hazardous Waste;
Amending Chapter 47 relating to Minneapolis Air Quality Management Authority;
Amending Chapter 48 relating to Minneapolis Watershed Management Authority;
Amending Chapter 50 relating to Minneapolis Waste Control and Waste Discharge Rules;
Amending Chapter 52 relating to Erosion and Sediment Control for Land Disturbance Activities;
Amending Chapter 54 relating to Storm Water Management. (Samuels)

b. Subject matter of an ordinance amending Appendix J of the Minneapolis Code of Ordinances relating to License Fees Schedule, moving certain permit fees to Appendix J and increasing certain permit fees. (Samuels)

c. Subject matter of an ordinance amending Title 5, Chapter 91 of the Minneapolis Code of Ordinances relating to Building Code: Permit Fees, moving certain permit fees to Chapter 91 and increasing certain permit fees. (Samuels).

PS&RS Action: Approved

Action Taken: Approved

Staff reports: Request for Council Action, fee indexing; Environmental permit fee schedule; Erosion fee schedule; Chapter 46 amend; Chapter 47 amend; Chapter 48 amend; Chapter 50 amend; Chapter 54 amend; Appendix J amend

13. Graffiti:

Subject matter of an ordinance amending Title 11, Chapter 226 of the Minneapolis Code of Ordinances relating to Health and Sanitation: Graffiti Nuisance Property, increasing that portion of the property that the City would be able to summarily abate without notice (Ostrow);
and Approve appropriation transferring $100,000 to Public Works.

PS&RS Action: Approved

Action Taken: Approved, staff directed to report back in January 2007 to both PS&RS and W&M

Staff reports: Request for Council action; Ordinance amend

14. Emergency Medical Service Training:

Accept Hennepin County Medical Center proposal to provide specialized EMS training for all Fire Department Emergency Medical Technicians; and Work with City Attorney to develop a five-year agreement.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Emergency Medical Service Training request for council acton

15. Tenant Remedy Act Program:

Accept $200,000 from Family Housing Fund to implement a Tenant Remedy Act Program that is funded with a revolving fund; Approve appropriations; and Authorize Court ordered activities associated with the Tenant Remedy Act Program.

PS&RS Action: Approved

Action Taken: Approved

Staff report: Tenant Remedy Act Program

16. Flood Area 27 Flood Mitigation Project and 28th Av S Reconstruction:

a) Approve Resolution ordering the City Engineer to proceed and do the work and adopting the special assessments in the total amount of $103,019.09 for the 28th Ave S (38th St E to 40th St E) Street Reconstruction Project in conjunction with the Flood Area 27 Flood Mitigation Project; and

b) Approve Resolution requesting the Board of Estimate and Taxation to issue and sell assessment bonds in the amount of $103,000.

T&PW Action: Approved

Action Taken: Approved

Staff Reports: Flood Mitigation Project; Schedule
Public Comments: 3911 28th Av S

17. Closing 2003 Street Renovation Program and Reallocation of Excess Bond Proceeds to Cedar Lake Pkwy Bridge, 35W Frontage Roads, and Other Completed Capital Projects:

a) Receive and accept final costs of all paving, sewer, and traffic related work for the 2003 Street Renovation Program with a total cost of $6,205,820.60. Closeout all remaining 2003 Street Renovation Program appropriations from Resolution 2002R-476. Decrease the Paving Construction capital appropriation in 4100-937-9372 project (03REN) by $3,304,165.28; decrease the Field Operations capital appropriation in 4100-943-9440 project (B1697030) by $85,067.43; and decrease the Sewer Construction capital appropriation in 4100-932-9322 project (03SPR) by $145,000;
b) Reallocate the excess $3,534,232.71 of Net Debt Bonds as a result of the above project closeout to other projects (as set forth in the staff request letter) with the required capital appropriation and revenue budget increases;
c) Request the concurrence of the Board of Estimate and Taxation in the reallocation of already issued Net Debt Bonds in the amount of $3,534,232.71 from the 2003 Street Renovation Program to the identified projects; and
d) Authorize the proper City officers to execute an amendment increasing the contract with Lunda Construction Company in the amount of $251,175, for a revised contract total of $4,186,240.15 to provide for supplemental agreements and change orders associated with the Cedar Lake Parkway Bridge Project and an extension of the contract completion date to November 15, 2006.

T&PW Action: Approved

Action Taken: Approved

Staff Report: Reallocation of Excess Bond Proceeds

18. 35W/Crosstown Municipal Agreement:

Authorize the proper City officers to negotiate and execute an agreement with the Minnesota Department of Transportation (MnDOT) covering cost participation for frontage road, sanitary sewer, storm sewer, watermain, signal and signal interconnect construction by MnDOT on I-35W and Trunk Highway 62.

T&PW Action: Approved

Action Taken: Approved

Staff Report: Municipal Agreement

19. Telephone Automatic Meter Reading Software:

a) Authorize the proper City officers to contract with First Point Energy Corp. to upgrade to the most current version of the telephone automatic meter reading software at a cost not to exceed $200,000; and

b) Authorize the extension of the contract period for annual maintenance and software enhancements through December 31, 2011, at an annual cost not to exceed $60,000.

T&PW Action: Approved

Action Taken: Approved

Staff Report: Automatic Meter Reading Software

20. Bid:

OP 6597, Accept responsive bid of MacQueen Equipment, Inc., in the amount of $149,513, to furnish and deliver cart tipper lifting systems.

T&PW Action: Approved

Action Taken: Approved

Staff Report: Bid 6597

Discussion Items

21. Computer-Aided Dispatch Services:

Authorize proper city officers to receive revenue for Computer-Aided Dispatch services for a total of $974,294 from Hennepin County Medical Center, Minneapolis Park Board, and the University of Minnesota Police over a five-year period beginning in 2007.

Action Taken: Approved

Staff report: Computer-Aided Dispatch

22. Organizational Capacity for Community Engagement:

Approve plan and time line to establish a staff task force and report back on September 12, 2006.

Action Taken: Approved

Staff report: Organizational Capacity Community Engagement CR

23. Staffing for Adequate Fire and Emergency Response (SAFER) Grant:

Authorize staff to continue to aggressively pursue the Safer Grant and certify that City has knowledge that Fire Department has submitted grant application to United States Department of Homeland Security; and Commit to the provision of necessary funding of 12 additional full-time firefighters to meet the City's cost share obligation over the next five-years if awarded the grant.
W&M/Budget Action of 3/6/06: Received and filed verbal report, with added comment to staff that the Fire Chief immediately notify the chairpersons of both PS&RS and W&M of: a) any congressional action related to the SAFER Grant; b) the deadlines for application; and c) the need for emergency committee meetings to the extent necessary.

Action Taken: Postponed, staff directed to report back with additional information and referred to Public Safety & Regulatory Services

Postponed Items

Referred by Public Safety & Regulatory Services and Community Development Committee

24. Predatory Lending:

Adopt Staff team’s recommendation to develop educational outreach work plan.

Public Safety & Regulatory Services Committee Action: Approved education outreach work plan and Referred to Community Development and Ways & Means/Budget Committees for assessment of tools and resources necessary to carry out work plan.

Community Development Committee Action: Referred to CPED Housing staff to report on what resources are involved. Referred to Ways & Means/Budget Committee; Postponed by W&M on 2/09/04.

Action Taken: Postponed

Fire Department

25. Fire Department Commercial Inspection Program:

Authorize the Fire Department to
a. Move forward with a formalized Commercial Inspection Program;
b. Staff the program by adding four full-time positions.
c. Authorize work with Budget Office to develop a fee structure for the Program that would cover the personnel and administrative costs, and to proceed with an ordinance amendment to establish the fees.
d. Authorize apply the revenues received from the Program to the Fire Department General Fund.

Public Safety & Regulatory Services Committee Action: Approved 3/1/06;
W&M/Budget Action: Postponed 3/6/06

Action Taken: Postponed

Staff report: Commerical Building Inspection Program request for council action

Upcoming Item

27. (May 22, 2006) - Nicollet Mall 2007 Operating Budget:

PUBLIC HEARING

28. (May 22, 2006)

PUBLIC HEARING to consider amending section 15.120(c) by striking the word "appointed".

29. (June 12, 2006) - New Central Library Project:

Update report.

Not on Printed Agenda

30. WiFi Initiative Update:

Verbal report.

Action Taken: Received verbal update and postponed for 1 cycle

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular W&M/Budget Meeting: Monday, May 22, 2006

Next City Council Meeting: Friday, May 12, 2006

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Last updated Oct. 18, 2011