Minneapolis Audit Committee Agenda

Regular Meeting
July 31, 2013
9:30 a.m. - Room 317 City Hall

Note:  All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Diane Hofstede (Chair), Betsy Hodges; Minneapolis Park & Recreation Board Representative Mark Oyaas; Citizen Member Stephanie Woodruff (quorum 4)
Committee Members Absent:  Council Member Barbara Johnson; Citizen Member Darrell Ellsworth 

Council Committee Coordinator:  Irene Kasper (612) 673-2219 irene.kasper@minneapolismn.gov

1.  Adopt Agenda.
Action Taken:  Adopted.

2.  Accept minutes of the regular meeting of May 22, 2013
Staff Report:  Minutes of May 22, 2013 
Action Taken:  Accepted.

Unfinished Business

3.  General Ledger Accounting Review:
     Update on recommendations from 2011 State Auditor's Report - Internal Auditor's Presentation.
(Action Taken 5/22/2013:  Approved Finance & Property Services Update Report; Internal Auditor's Report to be presented next meeting).
Staff Report 5/22/2013:  Finance and Property Services Update Report
Staff Report 7/31/2013:  Gen Ledger Acctg Review; Gen Ledger Acctg Review PWRPT
Action Taken:  Accepted IA Report.

4.  2014 Audit Plan Options:
     Update report on Audit Committee options.
(Action Taken 5/22/2013:  Directed the Internal Audit Department, with assistance from the City Coordinator’s Office, to provide an analysis of staffing options for the internal audit functions that include the following:  a) Fully staffing the Internal Audit Department at a level needed to carry out the annual plan plus some capacity for unanticipated work; b) Contracting for or co-sourcing from one or more outside vendors for the staffing and expertise needed to carry out the annual audit plan plus some capacity for some unanticipated work; c) Cooperative or co-sourcing audit functions with the County and/or State Auditors.  Further, the analysis should compare costs and policy issues related to conducting audits, contracting or governance oversight, responsiveness and service, and next steps for implementing each pathway.  Staff to return to Committee in 45 days with said analysis.)
Staff Report:  2014 Audit Plan Options; 2013 Audit Plan Update
Action Taken:  Directed Internal Audit Department to report back at next meeting with rate comparisons of "fully loaded" FTE versus co-sourcing with consulting firm.

New Business

5.  Internal Audit Department 2nd Quarter Report 2013.
Staff Report:  2nd Q 2013 RPT
Action Taken:  Received & filed.

Report of Internal Auditor - None

Announcements - None

Adjournment

Notice:  A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Meeting:  August 28, 2013

Minneapolis Website:  www.minneapolismn.gov

Attention:  If you need this material in an alternative format, please call Ahmed Muhumud at 612-673-3737 or email NCR@minneapolismn.gov.   Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.  If you have any questions regarding this material please call 311 or (612) 673-2046; Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800; Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700; Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500.  The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city. Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or 612-673-3000, at least 5 days prior to the meeting.

Last updated Aug. 2, 2013