Minneapolis Audit Committee Agenda

Regular Meeting
May 22, 2013
9:30 a.m. - Room 317 City Hall

Note:  All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Present:  Committee Members Council Members Diane Hofstede (Chair), Barbara Johnson, Betsy Hodges; Minneapolis Park & Recreation Board Representative Mark Oyaas; Citizen Members Stephanie Woodruff and Darrell Ellsworth (quorum 4)

Council Committee Coordinator:  Jackie Hanson (612) 673-2046 jackie.hanson@minneapolismn.gov

1.  Adopt Agenda.

Action Taken:  Adopted.

2.  Accept minutes of the regular meeting of April 24, 2013
     Minutes of April 24, 2013 

Action Taken:  Accepted.

Unfinished Business

 3.  Application Security Review:
      Update on the report referred to Ways & Means on March 27, 2013.

No Action Taken; verbal update provided by the Internal Auditor.

Staff Report:  None.

 4.  Audit Study Session.

Action Taken:  Defer Study Session until the first quarter of calendar year 2014. 

New Business

Review of the Internal Auditor.
Action Taken:  Authorized the Internal Auditor's participation in the 360 degree management review process through the City Coordinator's Office and Department of Human Resources; and Requested that the results of the 360 degree management review be provided to the Members of the Audit Committee by the City Coordinator and Human Resources Department.

Report of Internal Auditor

 5.  General Ledger Accounting Review. (Presenter: Magdy Mossaad at June Meeting)

      a) Update on recommendations from 2011 State Auditor's Report. (Presenter: Kevin Carpenter, or Finance Department representative)
Action Taken:  Approved report and order published.

Staff Report:  Finance and Property Services Update Report

 6. 2013 Revised Audit Plan.

Action Taken:  Approved the delay in hiring a Senior Auditor until the end of the year so that a new staff person can be hired and trained to begin work on the 2014 plan; and devote the 2013 budgeted amount of $60,000 to fund co-sourcing with partners to execute the remaining four projects in the 2013 Audit Plan.Staff Report:  2013 Revised Audit Plan

 7. 2014 Audit Plan Options.

Action Taken 5/22/2013:  Direct the Internal Audit Department, with assistance from the City Coordinator’s Office, to provide an analysis of staffing options for the internal audit functions that include the following:
a) Fully staffing the Internal Audit Department at a level needed to carry out the annual plan plus some capacity for unanticipated work.
b) Contracting for or co-sourcing from one or more outside vendors for the staffing and expertise needed to carry out the annual audit plan plus some capacity for some unanticipated work.
c) Cooperative or co-sourcing audit functions with the County and/or State Auditors.
The analysis should compare costs and policy issues related to conducting audits, contracting or governance oversight, responsiveness and service, and next steps for implementing each pathway.
Further, that staff return to Committee in 45 days with said analysis.

Staff Report:  2014 Audit Plan Options

Action Taken 3/27/2013:  Internal Auditor directed to meet with at least one other member of the Audit Committee to discuss alternatives for the proposed 2014 Audit Plan and report back at the next meeting with a plan of action to include what types of co-sourcing relationships would be available to finish 2013 based on the adopted budget.
Staff Report:  Draft 2014 Audit Plan
 

Announcements

 

Adjournment

 

Notice:  A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Meeting:  June 26, 2013

Website Address:  www.minneapolismn.gov

Attention:  If you need this material in an alternative format, please call Ahmed Muhumud at 612-673-2162 or email Ahmed.Muhumud@minneapolismn.gov.   Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626. 

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The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city. Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or 612-673-3000, at least 5 days prior to the meeting.

Last updated May. 22, 2013