Minneapolis Audit Committee Agenda

Regular Meeting
October 31, 2012
9:30 a.m. - Room 317 City Hall

NOTE:  All cellular telephones and electronic devices to be switched to a non-audible function during Council and Committee meetings.

Committee Members Present:  Council Members Diane Hofstede (Chair); Minneapolis Park & Recreation Board Representative Mark Oyaas; Citizen Members Stephanie Woodruff and Darrell Ellsworth (quorum 4)
Committee Members Absent:  Council Members Barbara Johnson and Betsy Hodges

Council Committee Coordinator:  Peggy Menshek (612) 673-2287 peggy.menshek@minneapolismn.gov


 1.   Adopt Agenda.
       Action Taken:  Adopted.

 2.   Accept Minutes of the Regular Meeting of September 19, 2012.
       Audit Minutes September 19, 2012  
       Action Taken:  Accepted.
 

Unfinished Business

 3.  Xcel Energy Review: 
      Report back on direction that Finance & Property Management work with the City Attorney’s Office to render an opinion going forward on the issue of Xcel Energy, Inc. providing the City with a statement, certified by the company’s controller or another officer of the company, of the amount of the company’s gross operating revenues for the preceding calendar year.
      Action Taken:  None.  Update on final City Council action to be provided at November meeting.

 4.  Second Quarter 2012 Update on Management Action Plans:
      Report back on direction that the Internal Auditor provide the Committee with 
a listing of completed audits where the City Council felt no action was needed.
     Action Taken:  Internal Auditor directed to prepare follow-up reports in the first quarter of 2013 on the status of the following reviews:  a) Bank Account Reconciliation, Bank Account Access and Automated Clearing House (ACH) Transaction Review; and b) Unisys Contract Review.

 5.  Special Audit Committee Meeting:
      Receive and file October 18, 2012 Audit Committee Special Meeting Report.
     10/18/12 Special Audit Committee Meeting Report
     Action Taken:  Internal Auditor directed to invite to the November Audit Committee meeting those departments that will be audited in 2013 to discuss the upcoming audits.    

New Business

 

Report of Internal Auditor

 6.  Third Quarter 2012 Update on Management Action Plans
       PowerPoint Presentation
      
Action Taken:  Received and filed update.  Internal Auditor directed to incorporate into the tracking of issues in 2013 the internal control issues noted by the State Auditor and report to the Audit Committee on those issues on a quarterly basis beginning in the first quarter of 2013.


Announcements

 

Adjournment 

Notice: A portion of this meeting may be closed to the public pursuant to Minnesota Statutes Section 13D.03 or 13D.05.

Next Regular Meeting:  November 14, 2012

Web Site Address:  www.minneapolismn.gov

Attention:  If you need this material in an alternative format, please call Ahmed Muhumud at 612-673-2162 or email Ahmed.Muhumud@minneapolismn.gov.   Deaf and hard-of-hearing persons may use a relay service to call 311 agents at (612) 673-3000. TTY users may call (612) 673-2157 or (612) 673-2626.  Attention: If you have any questions regarding this material please call 311 or (612) 673-2046; Hmong - Ceeb toom. Yog koj xav tau kev pab txhais cov xov no rau koj dawb, hu (612) 673-2800; Spanish - Atención. Si desea recibir asistencia gratuita para traducir esta información, llama (612) 673-2700; Somali - Ogow. Haddii aad dooneyso in lagaa kaalmeeyo tarjamadda macluumaadkani oo lacag la’ aan wac (612) 673-3500.  The City of Minneapolis invites and encourages participation by every resident to each program, service and event within our city. Should you require an accommodation in order for you to fully participate, or should you require this document in a different format, please let us know by contacting 311 or 612-673-3000, at least 5 days prior to the meeting.

 

 

 

Last updated Nov. 5, 2012