The purpose of Rule 10 is to describe the kinds of transfers possible in the City's classified service, the circumstances under which they can occur, and the effect transfers have on employee status. Unless an employee is covered by a collective bargaining agreement which specifies otherwise, this Rule will apply to the transfer request. (CSC 3/14/02)
A. Employee Request for Transfer (CSC 8/8/96)
An employee may request lateral transfer from one department to another if the following conditions are met:
1. The transfer is agreed upon by both giving and receiving department heads.
2. The transfer is to the same job class and to an authorized vacant position.
B. Effects of Transfers Between Departments on Employee Status
Employees who transfer between major departments within the City, will begin seniority in the new department effective the date of the transfer. The major departments are: General City and Park Board. The classification seniority of these employees will continue uninterrupted. Transfers within one of the major departments has no effect on seniority, unless accompanied by a Transfer of Title (see below). (CSC 3/14/02) (CSC 2/24/09)
Employees who have already achieved permanent status by completing the initial probationary period, will be required to serve an additional three-month probation in the new department. During the three-month period, if removed by the appointing authority, the employee shall be reassigned to a vacant position in their previous department within their classification, or if none exists, to their previous position. Employees who have not yet achieved permanent status will be required to serve the full initial probationary period, but not less than three months. (CSC 11/21/95) (CSC 3/14/02)
3. Involuntary Transfers
When in the judgment of the Commission, a request for transfer of department is involuntary, such as those to avoid or due to a layoff or bumping, the requirement of serving a new probationary period may be waived.
C. Approval of Transfers Between Departments
Requests for transfers between departments must be approved by the Human Resources Director unless they are specifically authorized in a current collective bargaining agreement, applicable to the employee requesting the transfer. (CSC 8/27/87) (CSC 3/14/02)
A. Employee Request for Transfer of Title (CSC 8/8/96)
An employee may request a transfer of title if the following conditions are met:
1. The department(s) approves the title change.
2. The transfer of title is to a job class at the same (or lower) grade level.
3. The employee meets the requirements of the job classification to which transfer is sought.
4. When appropriate, a transfer of title must be combined with a request for transfer of department.
B. Effects of Transfer of Title on Employee Status
Job classification seniority in the new job title will begin on the effective date of the transfer. When a transfer of title is combined with a transfer across major departments (General City, Park Board), both classification and department seniority begin on the effective date of the transfer. (CSC 3/14/02) (CSC 2/24/09)
Employees who have voluntarily requested a transfer of title must serve a new probationary period of duration appropriate for the new classification.
3. Involuntary Transfers
When in the judgment of the Commission, a request for transfer is involuntary, such as those requested to avoid or due to a layoff or bumping, the requirement of serving a new probationary period may be waived.
C. Approval of Transfers of Title
Requests for transfers of title must be submitted to the Human Resources Director for approval. (CSC 8/27/87)
Under certain conditions an incumbent may be reclassified (title changed) along with the reclassification of their position. (See the Classification Rule.)
The Civil Service Commission authorizes City department heads to make emergency transfers of employees between departments under the conditions listed below. Note that the permanent status and seniority of employees on an emergency transfer is unaffected by the assignment.
A. The emergency situation was necessitated by factors beyond the control of management and could not reasonably be anticipated or planned for.
B. An emergency assignment is for a maximum of thirty-one calendar days except that extensions may be granted when there is agreement among all affected parties.
C. The job title of the incumbent remains unchanged; the change is merely to another City department.
D. The Human Resources Department is promptly notified of the emergency transfer.
An Inter-jurisdictional Transfer is the transfer of a qualified person to the City from another local, state, federal or other governmental agency. Transfers of this kind must observe the criteria below:
A. Conditions for Inter-jurisdictional Transfers
1. There is an authorized vacancy for which there is no qualified eligible candidate available.
2. The person to be transferred is coming from a position that was filled according to the merit principles.
3. The person to be transferred holds a position that is the same or equivalent to the vacancy in the City and/or meets the relevant minimum qualifications for the City's position.
B. Conditions Following Commission Approval
Such a request must be approved by the Commission at a public meeting. If approved, the following conditions apply:
1. A new probationary period must be served with the City.
2. No fringe benefits or seniority will be carried over from the previous position (except as governed by law). Furthermore, the transferee will be treated as a new employee.
Last updated Dec. 21, 2011