FISCOL
Definition of a Grant
Payments to the City in cash, property, or in kind that are legally or programmatically restricted to expenditures for specified purposes. These payments may have been applied for, have been awarded to the City, and have a reporting requirement attached to them. As capital project funds, MSA funds are not included.
FISCOL Accounting String
|
FISCOL |
|||||||||
|
Fund |
Agency |
Org |
Sub
|
Object |
Sub
|
Activity |
Reporting
|
Project |
Amount |
Financial Accounting
Fund
A self-balancing set of financial records that accounts for one set of financial activity. A fund is created to demonstrate legal compliance and to aid financial management by segregating transactions related to one set of government functions or activities.
Grant Funds
0300
Federal Grants – Includes grants such as:
Empowerment Zone
Maternal and Child Health (MCH)
Workforce Investment Act (WIA)
Police Block Grant
0400
Community Development Block Grant (CDBG) – Includes Housing and Urban Development grants such as:
HOME
HOPWA
Emergency Shelter
0600
Grants Other – All other state and local grants and private contributions. Includes grants such as:
Livable Communities
State Dislocated Worker Programs
Community Health Services (CHS)
Neighborhood Revitalization Program (NRP)
Private Donations
Agency, Organization, and Sub Org
The department, division, and optional sub divisions that the transaction is originating
from.
Object and Sub Object
The expenditure/revenue code used to properly reflect the transaction within the financial system.
Programmatic Accounting
Activity
A 4 character alphanumeric citywide code used at the department’s discretion.
Project
An 8 character alphanumeric code used at the department’s discretion to track specific project related costs.
Reporting Category
The Reporting Category code is a 4 character alphanumeric code, primarily to designate transactions applicable to grants. Reporting Categories are unique to agency grants. This means that the same Reporting Category cannot be used twice in the same agency. The Reporting Category is established in FISCOL through a GM Document and generally, each Reporting Category will reflect a grantor reporting requirement. Finance staff prepare GM documents and submit them to the Managerial Accounting and Budget Unit for approval. In order for a GM to be approved in FISCOL, the following documents must accompany the request:
- Completed Grant Master Checklist
- Fully Executed Grant Agreement
- Council Action Authorizing the Acceptance of the Funds
- Grant by Responsible Org Table (GROT) Information
Last updated Sep. 27, 2011