Grants & Special Projects

350 S. 5th St., Room 301M
Minneapolis, MN 55415
Phone: (612) 673-2043

FISCOL

Definition of a Grant

Payments to the City in cash, property, or in kind that are legally or programmatically restricted to expenditures for specified purposes. These payments may have been applied for, have been awarded to the City, and have a reporting requirement attached to them. As capital project funds, MSA funds are not included.

FISCOL Accounting String

FISCOL

Fund

Agency

Org

Sub
Org

Object

Sub
Object

Activity

Reporting
Category

Project

Amount

Financial Accounting

Fund

A self-balancing set of financial records that accounts for one set of financial activity. A fund is created to demonstrate legal compliance and to aid financial management by segregating transactions related to one set of government functions or activities.

Grant Funds

0300

Federal Grants – Includes grants such as:

Empowerment Zone

Maternal and Child Health (MCH)

Workforce Investment Act (WIA)

Police Block Grant

0400

Community Development Block Grant (CDBG) – Includes Housing and Urban Development grants such as:

HOME

HOPWA

Emergency Shelter

0600

Grants Other – All other state and local grants and private contributions. Includes grants such as:

Livable Communities

State Dislocated Worker Programs

Community Health Services (CHS)

Neighborhood Revitalization Program (NRP)

Private Donations

Agency, Organization, and Sub Org

The department, division, and optional sub divisions that the transaction is originating

from.

Object and Sub Object

The expenditure/revenue code used to properly reflect the transaction within the financial system.

Programmatic Accounting

Activity

A 4 character alphanumeric citywide code used at the department’s discretion.

Project

An 8 character alphanumeric code used at the department’s discretion to track specific project related costs.

Reporting Category

The Reporting Category code is a 4 character alphanumeric code, primarily to designate transactions applicable to grants. Reporting Categories are unique to agency grants. This means that the same Reporting Category cannot be used twice in the same agency. The Reporting Category is established in FISCOL through a GM Document and generally, each Reporting Category will reflect a grantor reporting requirement. Finance staff prepare GM documents and submit them to the Managerial Accounting and Budget Unit for approval. In order for a GM to be approved in FISCOL, the following documents must accompany the request:

Last updated Sep 27, 2011