Office of City Clerk

City Hall, Room 304
350 South 5th St.
Minneapolis, MN 55415

Records Management

The primary purpose of the division is to provide uniform and consistent guidance for the management of all City records including existing paper and electronic records. This is accomplished through the development and maintenance of retention schedules that identify classifications of records and retention time periods based on legal, fiscal, administrative, operational and research requirements. The division is also responsible for the City's compliance with State law that relates to public access and privacy protection of paper and electronic records.

The division maintains the City Records Center, retrieves and re-files records upon department request and conducts destruction of records when retention time periods have expired. The division also maintains the historical collection of records in the City Archives.

See the City Records Management Policy.

City Records Center

Inactive records from City departments are stored in archive boxes in five floors of the City Hall Clock Tower. Approximately 14,000 boxes can be stored here. While many of these documents are public records, they can only be obtained via a request from the department that originally sent them to the Record Center for storage.

City Archives

Historic City documents are kept in the Archives, located above the Records Management Office. The following types of materials can be found here:

A 1938 collection of digital aerial photographs and digitized updates from 2000 to the present are kept in the GIS Business Services office located in the Tri-Tech Building, 331 2nd Avenue South, Suite 220 (Skyway Level). Their website can be accessed by going to GIS Business Services.

Records Management does not maintain police records or birth, marriage, and death records.

Records Management
City Hall, Room 300M
350 S. 5th Street
Minneapolis, MN 55415

For questions, call (612) 673-3032 or e-mail:

Last updated Aug 18, 2015